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760 - Hs - Early Years Community Health Promotion

3 weeks ago

London, Canada Middlesex-London Health Unit Full time

Program Assistant (1 Part Time)

The Middlesex-London Health Unit has an exciting vacancy for a part
- time Program Assistant to work on the Early Years Community Health Promotion team in the Healthy Start division at the Citi Plaza location, London Ontario.

**KEY RESPONSIBILITIES**:

- Provide administrative support for the Early Years Community Health Promotion Team
- Preparation for meetings, prepare agendas, and take meeting minutes
- Scheduling and booking meetings
- Format and prepare key documents, reports, and letters, and handle mail
- Maintain data bases and checklists and run routine reports
- Schedule and send infant feeding surveillance welcome letters, reminders, and conduct the administration of surveys online, and over the phone with clients
- Prepare large mail-outs and workshop packages (hard copy and electronic)
- Order necessary supplies, maintain inventories, resources, mailing lists and key contacts
- Maintain accurate shadow budget Reconcile credit card statements and process invoices
- Be responsible for filing, record keeping, and document management
- Input key statistical information on specific Ministry software programs and provide data entry
- Perform other duties as assigned

**QUALIFICATIONS**:

- Post-secondary program in administrative studies of at least one year
- Strong interpersonal and communication skills in order to provide excellent service and work effectively with team members
- Skills and knowledge to work with an increasingly diverse population, has knowledge of health inequities.
- Skills and experience in supporting teams and managers, including taking initiative
- Ability to manage and prioritize multiple tasks while keeping programming on track
- Demonstrated ability to prepare comprehensive and accurate meeting minutes
- Excellent knowledge of scheduling and communication software
- Experience and expertise with Ministry databases (i.e., ISCIS)
- Demonstrated commitment to contributing to a positive workplace environment
- Ability to work flexible hours
- Communication proficiency (written and verbal) in French and/or any other language is considered an asset

The hourly wage for this position ranges from $23.92 to $29.90 based on qualifications and experience.