Project Operations

Job Title: Project Operations & AP Coordinator

**Location**: Calgary, AB

**Company**: Solar YYC

**Reports To**: Director of Client Projects

**Job Type**: Full-Time, Hybrid 1:4 schedule (Tuesday to Friday onsite)

**About Solar YYC**Solar YYC is one of Calgary’s leading solar energy companies, committed to delivering high-quality, efficient, and sustainable solar installations across residential and commercial sectors.

We are currently seeking an organized and detail-oriented person to join us full-time to handle accounts payable functions along with other general administrative tasks within our company. This is a great opportunity for an individual with experience contributing to the smooth operation of business.

Accounts Payable and Accounting Support
- Process and manage vendor invoices, ensuring they are accurate, properly coded, and follow company policies.
- Enter invoices into the accounting system and support reconciliation with purchase orders and statements.
- Track and follow up on missing invoices or supporting documents to keep records complete and up to date.
- Communicate with vendors to resolve payment issues, clarify discrepancies, and maintain good relationships.
- Prepare payment schedules and assist with timely processing of vendor payments.
- Run payroll processing.
- Assist with processing client compensations, referral bonuses, and refunds, ensuring accuracy and proper documentation.
- Maintain organized and up-to-date records of all accounts payable transactions for internal review and audit readiness.

Project Administrative Support
- Coordinate and maintain project scheduling and calendars.
- Provide general office support, including client communication and correspondence handling.
- Assist with office supply inventory, placing orders, and mail/pick-up management.
- Prepare and organize documents, reports, and presentations for management.
- Coordinate meetings, appointments, and events as required.
- Support clients with EV installations, Critterguard, and Snowguard projects.
- Perform clerical duties such as filing, scanning, and data entry.
- Ensure clients are greeted upon arrival and deliveries are received promptly.

Office Administration
- Collaborate with various departments to ensure smooth day-to-day office operations.
- Assist with organizing company events, meetings, and corporate functions.
- Help maintain the company’s filing system with accurate document organization.
- Support special projects as assigned by senior staff or department heads.
- Perform other administrative tasks to ensure efficient office functioning.
- Track and report company statistics to support cross-departmental collaboration.

**Qualifications**:

- Business diploma required; degree or higher with accounting specialization is an asset.
- Minimum 3 years’ experience in construction accounts payable, accounting, or administrative support.
- Experience with accounting software, preferably QuickBooks.
- Strong organizational skills with the ability to juggle multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent attention to detail and problem-solving abilities.
- Strong verbal and written communication skills.
- Ability to work both independently and collaboratively in a fast-paced environment.
- High integrity and ability to maintain confidentiality.

Working Conditions
- Full-time position with standard office hours: 7:30 am to 4:00 pm.
- Office environment with hybrid work options available after completion of training.

Compensation and Benefits
- Salary range: $50,000 to $60,000 annually.
- Paid time off including two weeks’ vacation and statutory holidays.
- Opportunities for professional development and growth.

How to Apply

Solar YYC is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Extended health care
- On-site gym
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-05-22