Branch Coordinator

5 days ago

Victoria, Canada Securitas Electronic Canada Inc Full time

Securitas Electronic Security, Inc. (SES) is a division of Securitas AB, the largest protective services provider in the world with over 370,000+ Securitas Heroes across the world.

SES offers a full portfolio of video, access, intrusion, fire and integrated systems and services. As a leading systems integrator and alarm monitoring company, we deliver the SES Difference, serving countless long-term clients with solutions and services that protect their people, customers, and assets.
- Process business-related invoices and reconcile them before submitting them to AP for processing.
- Issue purchase orders to subcontractors for installations and services, and order necessary parts and office supplies.
- Coordinate RMAs and parts exchange with vendors and warehouses, and complete goods receipts for all received parts.
- Track project development and provide information for revenue recognition
- Collaborate with the finance department to ensure accurate financial record keeping and timely processing of transactions
- Reconciling variance reports and updating SAP & SBN
- Arranging to get vendor and subcontractors setup, updated and changed
- Coordinate technicians' schedules and manage the department's daily calendar for meetings.
- Handle shipping, receiving, and inventory for the branch, and prepare new order packages for project managers.
- Order equipment for service, installation, and office supplies, request RMAs, and arrange equipment returns to vendors.
- Maintain all open purchase orders in SAP and reconcile the dashboard.
- Arrange to get vendor setup, update, and change
- Accurately tracking and processing RMR billing in a timely manner.
- Providing day-to-day administrative support to ensure smooth office operations and assisting team members as needed.
- Acting as the office safety officer for both office and field technicians, responsible for maintaining safety compliance and conducting regular safety paperwork inspections and submissions

Qualifications:

- 2-3 years Customer Service, Purchasing and or administrative experience an asset - Possess interpersonal, communication and time management skills - Ability to work independently
- Strong organizational and analytical skills
- Customer services oriented
- Ability to coordinate multiple tasks - Strong computer skills (MS Office, Outlook) - Experience with SAP is considered a strong asset

**Benefits**:

- Full Benefits as of Day 1
- Retirement Plans as of Day 1
- Paid Short Term and Long Term Disability
- Paid vacation, holiday
- Educational Assistance
- Company Training Program
- Exceptional growth opportunities

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