Board of Health Clerk and Privacy Officer

**Posting #222025**

**BOARD OF HEALTH CLERK AND PRIVACY OFFICER**
**PERMANENT FULL-TIME**

At Grand Erie Public Health (GEPH), our greatest asset is our team. We are dedicated to promoting and protecting the health and well-being of communities within the County of Brant, City of Brantford, Haldimand County, and Norfolk County. Our work is guided by the Health Protection and Promotion Act and the Ontario Public Health Standards, ensuring that our programs and services meet the highest standards of public health practice.

As a trusted leader in our community, we are committed to fostering healthy communities through prevention, education, and health promotion, while working in collaboration with local partners to address the unique needs of our diverse populations. Join us at Grand Erie Public Health and become a valuable member of our dedicated team working towards our commitment to fostering a healthier future for our communities.

**About the position**: The Board of Health Clerk plays a vital role in supporting the administrative, procedural, and legislative functions of the Board of Health and its committees. This position ensures that all meetings are conducted in compliance with applicable legislation, including the _Health Protection and Promotion Act_, the _Municipal Act_, and other relevant statutes, bylaws, and corporate policies.

You will be responsible for coordinating all aspects of Board of Health meetings including preparing and distributing agendas, minutes, and reports in a timely manner and ensuring that meeting proceedings align with legislative requirements and the Board’s Procedural By-law. This role is essential to the effective operation, legislative compliance, and good governance of the Board. The Clerk must exercise sound judgment, discretion, and political acuity when managing confidential, time-sensitive, and often sensitive matters that support the Board’s decision-making process.

In addition, the Clerk will serve as the Privacy Officer for the organization, ensuring full compliance with the _Personal Health Information Protection Act (PHIPA)_ and the _Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)_. This includes overseeing privacy practices across the organization and fulfilling reporting obligations to the Information and Privacy Commissioner (IPC).

**Key Responsibilities**:

- Coordinate and attend all Board of Health and committee meetings, including preparing and distributing agendas, reports, and minutes in a timely and accurate manner.
- Ensure meeting proceedings are compliant with governing legislation, by-laws and the Board’s Procedural By-law
- Coordinate the publication of Board of Health meeting notices, agendas and minutes
- Maintain confidential records, including closed session minutes and reports
- Act as a liaison between Board members, staff, stakeholders and the public
- Track Board decisions and follow-up with staff to ensure timely implementation
- Support the orientation and onboarding of new Board Members
- Support the election and appointment processes for Board Officers, ensuring compliance with applicable procedures and by-laws
- Conduct research and analysis to support Board-directed initiatives, including the development and review of policies, procedures, and governance frameworks.
- Utilize, maintain, and contribute to the enhancement of technology and software platforms used for meeting management and preparation (i.e.eSCRIBE)
- Manage inquiry requests, incident and breach response processes, including investigation, documentation, and reporting in compliance with privacy legislation and internal protocols
- Participate in relevant seminars and/or courses
- Monitors and stays current on relevant privacy, legal, technology and other matters that may affect IPC requirements.
- The responsibilities described above are representative and are not to be constructed as all-inclusive.

**Skills and Qualifications**:

- College Diploma or University Degree in public administration, political science, business, or a related field; or an equivalent combination of education and experience.
- 3-5 years of progressively responsible experience in a municipal environment.
- Experience with knowledge of relevant legislation including _Municipal Freedom of Information and Protection of Privacy Act_, _Personal Health Information Protection Act, _Municipal Act_, and _Elections Act_ and related decisions.
- Familiarity with broader public sector experience likely attained through work in municipal government operations and related legislation.
- Experience with privacy, legal, technology and other matters that may affect IPC requirements.
- Demonstrated experience creating minutes and agendas.
- Proficiency in Microsoft Office and ability to multi-task and prioritize.
- Demonstrated organizational skills with the ability to manage multiple concurrent projects.
- Strong communication and interpersonal skills with a focus on customer servi