Auxiliary Clerk Typist 2

Employment Status **Auxiliary**

Pay Range **$27.30 to $31.95 per hour + 12% in lieu of benefits and vacation**

Closing Date **11/21/24**

**New Westminster, British Columbia**:
**Number of Openings**: 1
**Hours per Week**: Other:
**Employee Group**: CUPE, Local 387
**Location**: Engineering Operations Division: 901 First St
**Competition #**: 763
**Additional Details**:
We are seeking energetic and self-motivated individuals to assist and support the administrative teams that actively support the Engineering Department.

**Your key accountabilities include**:

- Responsible for typing, formatting and proofreading various correspondence, agendas, and reports.
- Submitting, filing, logging and maintaining physical and electronic records/data.
- Typing and preparing committee minutes.
- Preparing mail out using mail merge.
- Updating and maintaining Engineering content on the City’s website, intranet and social media platforms.
- Processing purchase requisitions, orders and invoices.
- Performing other duties as assigned.

**If you have the following qualifications and attributes, we want to hear from you**
- Grade 12 including or supplemented by courses related to office and business administration (preferably taken as a part of a certificate or diploma program) plus sound related experience or equivalent combination of training and experience.
- Ability to process confidential matters and materials and to perform duties with tact and diplomacy.
- Ability to provide information and assistance within defined limits, explain processes and procedures.
- Experience with various social media platforms including Facebook and Twitter is considered an asset.
- Superior communication skills, both verbal and written with a working knowledge of business English, composing correspondence and proofreading skills.
- Some working knowledge of modern office practices and procedures.
- Ability to deal effectively with the public, employees, developers, and officials, in supplying information and assistance; and to provide exceptional customer service.
- Proficient with taking minutes during committee meetings and ability to complete the minute taking process through formatting/completion and distribution.
- Experience with Tempest and Prospero is considered an asset.
- Experience with JD Edwards and KRONOS is considered an asset.
- Ability to perform complex and time sensitive clerical assignments with accuracy.
- Ability to prepare, maintain and control a variety of records, files and related data.
- Ability to compose non-routine correspondence, and prepare reports and related material independently.
- Ability to prepare moderately complex tabulations and computations.
- Ability to work independently and effectively under pressure.
- Ability to pass and maintain a clear Police Information Check.
- To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest._
- New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples. It is acknowledged by the City that colonialism has made invisible their histories and connections to the land._
- We are learning and building relationships with the people whose lands we are on._
- We thank all applicants for their interest and advise that only those selected for an interview will be contacted._
- This position is only open to those legally entitled to work in Canada._

Employment Status **Auxiliary**

Pay Range **$27.30 to $31.95 per hour + 12% in lieu of benefits and vacation**

Closing Date **11/21/24