Shipping Administrator

**Basic Function and Scope of Responsibilities / Position Overview**:
The Shipping Administrator position’s main objective is to provide assistance to: The Shipper, Sales Manager, and Managers of our Engineered Wood Division located at 25284 Fraser Hwy.

**Principal Responsibilities**:

- Prepare operational cutting cards for Forklift Operators to assemble orders; assuring cards match the orders.
- Support Shipper in processing paperwork to customers and yard staff
- Provide coverage when Shipper is unavailable or away from the office
- Answer all telephone calls in a polite manner, taking messages, routing to proper individuals, and providing sales assistance when required
- Assist in resolving discrepancies, such as errors on packing lists or missing paperwork
- Create, send out and follow up on Purchase orders with Vendors for supplies required
- Assist with tracking safety logs, and / or pre-trip equipment inspections
- Help with or complete special projects for Shipper, Sales Manager, or Supervisors
- Ensure office, lunch room & first aid room are in working order and stocked with supplies
- Coordinate supply transfers from Main Yard to Engineering division.
- Assist with Cycle counts of Hardware inventory items.
- Participate in semi-annual inventory counts
- Other duties as assigned by Management

**Knowledge Skills and Abilities Required**:

- Excellent phone etiquette & Communication skills
- Proficient computer (Excel, Word, Outlook) and math skills.
- Attention to detail / accuracy extremely critical.
- Strong interpersonal skills, multitasking, problem solving and ability to stay calm in stressful and time sensitive situations
- Previous building supplies and lumber experience an asset

**Working Conditions**:

- Sitting for long periods of time, with exposure to noise and high pace activity. Majority of time this position will work indoors.
- Must have flexible schedule with ability to work a few Saturdays when needed for operational requirements: i.e. mid & year-end inventory, or for vacation coverage etc.,
- Must be able to lift up to 25lbs and walk 10 feet. i.e. moving storage boxes or equipment

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

**Experience**:

- Microsoft Excel: 1 year (preferred)
- Shipping: 1 year (preferred)
- Lumber: 1 year (preferred)

Work Location: In person