Proposal Administrator

**Description & Requirements**
**About Maximus Canada**

Maximus Canada collaborates with government partners to deliver a variety of citizen services, including healthcare administration, federal and provincial programs, and contact centre services across Canada. We offer eHealth solutions through our Medigent® suite of products, as well as technology consulting and business process services. We leverage our deep operational expertise, technology innovation, and digitally enabled customer engagement to deliver fast solutions. Today, we proudly support many federal, provincial and municipal programs across the country powered by Canadians.

Globally, Maximus has operations in the US, India, Saudi Arabia, United Arab Emirates and the United Kingdom.

Our mission is t o affect fundamental change in the lives of every individual with whom we engage and at every touchpoint. But ultimately, what we do is improve people's lives. And that is a testament to the ingenuity, commitment, and compassion everyone brings to their role at Maximus Canada and their dedication to connecting citizens with the services they need from Government agencies.

**Position Summary**

**Your typical week at Maximus**
- Assist in the planning, coordination, and execution of proposal responses, including RFIs, RFPs, RFQs, and other solicitation types.
- Track and manage proposal deadlines and deliverables using scheduling tools and calendars.
- Compile and format proposal documents according to client specifications and internal branding guidelines.
- Maintain proposal content libraries, templates, and supporting documentation.
- Liaise with internal stakeholders to gather necessary information, resumes, past performance, and pricing components.
- Conduct quality control checks for grammar, consistency, and compliance with solicitation requirements.
- Manage version control and ensure the latest documents are shared and archived correctly.
- Support proposal kickoff meetings, progress reviews, and final production efforts.
- Assist with final production, packaging, and submission (physical or electronic).

Maintain and update proposal tracking systems via Salesforce, SharePoint, etc.
- Support post-submission activities, including debriefings and lessons learned sessions.

**What you offer us**

**Knowledge Skills and Abilities**
- Familiarity with proposal development methodologies and government procurement processes preferred.
- Strong organizational and time management skills with the ability to handle multiple deadlines.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Adobe Acrobat and SharePoint preferred.
- Proficiency in proposal management software/tools (e.g., Shipley, Salesforce, SharePoint, AutoGen AI).
- Detail-oriented with strong proofreading and document formatting skills.
- Ability to work independently and as part of a collaborative team.

**Education and Experience**
- Degree, diploma or equivalent certification(s) in Business, Communications, English, or related field preferred or equivalent education and experience.
- 2+ years of experience in proposal coordination or administrative roles (government or commercial proposals).

**Other**
- Must be able to pass a Criminal Record Check

What we offer you

We value your work, which enables us to continuously raise the bar on how we can best serve citizens worldwide. Maximus Canada offers the following:

- Competitive market-based salaries
- Comprehensive employer-paid benefits
- Generous paid time off package
- Group Retirement Savings Plan
- Hybrid and remote work environments in Canada
- Annual paid bonus based on overall company performance
- Employee appreciation events

**Maximus Global Core Values**
- **Accountability -**Accepting responsibility to solve problems and rise to each challenge
- **Collaboration -**Partnering to instill trust and working as one
- **Customer Focus -**Cultivating an authentic desire to help others succeed
- **Innovation -**Embracing change and championing new ways forward
- **Respect -**Valuing the work we do, who we do it with, and the people we serve

**Under Additional Application Information**

**EEO Statement