Receptionist / Administration

2 weeks ago

Acheson, Canada Ultra Seat Corporation Full time

Ultra Seat Corporation is located on the West End and has an immediate opening for a:
**Receptionist / Administration**

Are you organized, welcoming, and great with numbers? We’re looking for an enthusiastic Receptionist & Accounts Receivable Coordinator to join our team

**About the Role**:
We are seeking someone who is organized, welcoming, and great with numbers to join our team. As the first point of contact with our office, you’ll make a lasting impression on visitors and callers, while supporting core business functions. Your primary responsibilities include reception, office administration, accounts receivable, and order processing.

**Key Responsibilities**:

- Greeting visitors and direct them to the appropriate team member
- Answer and route incoming calls professionally
- Maintain accurate customer information and database
- Review sales order details, process payments, create customs documents, and generate packing slips for the shipping department
- Provide order entry support to the sales team as needed
- Prepare bank deposits and balance daily transaction reports
- Combine supporting documents and reviewing order details for accuracy followed by generating invoices once goods have shipped
- Administer accounts receivable, including all collections and follow up communications on overdue accounts
- Assist with accounts payable and general data entry
- Keep files organized and up to date
- Tackle other administrative duties as needed

**What We’re Looking For**:

- Minimum 2 years’ experience in a similar or related role
- Certificate or diploma in office administration, bookkeeping or accounting
- Professional, customer service-oriented attitude
- Strong communication, organizational, and time management skills
- Proficiency with computers, including Microsoft Office and accounting software
- Experience with Spire Systems is an asset
- You must have your own vehicle

**Working Conditions**:

- Monday-Friday, 8 hours/day between 8am-4:30pm
- 30-minute unpaid lunch break, two paid 15-minute breaks
- Shared open concept office
- Benefits 50% paid by the company after 3 months

If you are an outgoing team player who enjoys variety and takes pride in being efficient and helpful, we’d love to meet you

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Vision care

Ability to commute/relocate:

- Acheson, AB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

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