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Assistant Controller
3 weeks ago
**Assistant Controller**
**Position Summary**:
We are looking for an Assistant controller to join our finance department and take over the major reporting and reconciliation duties for our company. The assistant controller accountant will be responsible for heading the finance department and reporting directly to the Financial Controller. We need a professional with inherent leadership qualities and the attention to detail necessary to ensure accurate reporting in all areas and leading the team and the full cycle of responsibility in the absence of the Financial Controller and act as liaison with other Department heads.
**Overall Responsibilities and Duties**:
- Prepare accurate, timely financial statements in accordance with our established schedule and with input from the rest of the accounting department.
- Conduct monthly reconciliations to ensure accurate reporting and ledger maintenance.
- Analyze financial statements for discrepancies and other issues that should be brought to the Financial Controller’s attention.
- Reconcile balance sheet accounts.
- Delegate financial responsibilities to accounting team.
- Coordinate semi-annual audits and assist Financial Controller with conducting audits.
- Conduct regular ledger maintenance.
- Any other tasks/projects assigned by the Financial Controller.
**Revenue Daily Audit Full Cycle**:
- Audit of the stats report, accuracy, correction, and distribution.
- Audit of the promo sheet, accuracy, correction, and distribution.
- Audit daily events, posting accuracy of all Banquet functions.
- Daily revenue posting to the Accounting system.
- Balancing of Credit Cards on a daily basis, investigating and on any variances.
- Responsible to respond and resolve all chargeback as they occur.
- Balancing Deposit, Guest, and City Ledgers on a daily basis.
**Benefits Responsibility**:
- Assist HR with proper enrolment of employees & Benefits
- Assist HR by auditing the benefits invoices (Sun life & RBC)
- Assist HR with Health & Safety committee
- Assist with new legislation & Collective Agreement changes
**Month End Responsibility**:
- Conduct inventory with Purchaser (GS and Beverage)
- Prepare revenue reports for Marriott and Impark.
- Prepare assigned Month End Journal Entries.
- Prepare all Reallocation Journals, (HR Dept. Allocation & Kitchen/ Laundry wages)
- Prepare all assigned Balance Sheet Reconciliations and ensure the Reconciliation Binder is complete for Financial Controller’s review on the 20th of the month. All outstanding variances from all recs must be reconciled by the 20th of the following month.
- Prepare ME reporting for Financial Controller’s signature as follow:
- Hong Kong Monthly financial performance
- Ownership bank balance
- Payroll inquires and results
- Prepare Cheque requisition for ME cheques:
- Parking Invoice
- Sun Life Group Insurance
- Local 261 Resource Development fund
- United Way Contributions
- Hotel Union Dues (Hospitality & Service Trade Union)
- Workplace Safety and Insurance Premiums
- Report collected MAT to OGHA or as Instructed Conduct inventory with Purchaser (GS and Beverage)
**Other on-Going Duties**:
- Assist Financial Controller with monthly I/A update and budget overall for ownership reporting.
- Maintain Contract list with expiry date and flag the upcoming renewals.
- Maintain Insurance certificate in good standing for all contracts and agreements.
- Assist Financial Controller with contracts quotes, POs, and IT projects.
- Perform Purchasing / Receiving duties when Purchaser is absent.
- Conduct surprise float counts of the Accounting Administrator’s safe following company policies and procedures.
- Accompany Accounting Administrator to pick up the cashiers drop envelope and sign off with the Accounting Administrator.
- Must be well trained in payroll duties to provide continuity in the absence of primary payroll personnel
- Assist the team with any other duties required by the Financial Controller.
- Assist with the re-organization of some fundamental reporting such as Daily stat reporting process with Night Audit team.
The main qualifications for this role include:
- 5 years of Hotel full cycle Accounting experience is required
- Experience in full cycle of Accounting including payroll
- Ability to operate at a senior level with a hands-on approach
- Excellent leadership, communication, and presentation skills
- Advanced Excel skills
- Responsible self-starter, able to work independently
- Well organized, detail-oriented, team player
- Analytical and problem-solving skills
- Ability to multi-task and identify priorities
- Ability to work extended hours during peak times
**Definite Assets (nice to have)**:
- Completed CPA designation or in process
- Public accounting background with exposure to mid-sized private companies
**How You’ll Be Rewarded**:
- $62,000 - $69,000 salary range
- Benefits package
- 3 weeks’ vacation
- RRSP
- DPSP
- Great work-life balance
- On-site cafeteria
- Unde
