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Full-time Financial Coordinator Npo, Restricted Fund Accounting

2 weeks ago

Kitchener, Canada Social Development Centre Full time

**Role Description**:
In your role as Financial Coordinator / Head Bookkeeper, you will be responsible for the day-to-day accounting and bookkeeping responsibilities for SDC.

You will report to SDC’s Executive Director, and Treasurer of the Board, who will work with you on a regular basis. You will be responsible for supporting, bookkeeping, and reporting for a number of fiscal partnerships with our grassroots partner organizations, through our Shared Platform program.

This part of the role involves strong communication and the ability to explain financial terms and agreements in plain language.

**Software**: QBO Advanced, Google Suite (Gmail, Drive, Sheets proficiency is needed), Payworks, Excel

**Estimated Time Commitment**: 30-35 hr week

**Compensation**: $32 per hour. Competitive benefits plan.

**Day-to-Day Accounting Tasks**:

- Manage day-to-day activities including A/P, A/R, general bookkeeping, banking, etc.
- Petty cash management and e-transfers
- Administrative and general office duties pertaining to financial records, such as maintaining historical records and filing. 99% of financial filing is digital (Google Drive)
- Prepare and process payroll and related remittances and documentation (i.e. PRSource/MERCs, T4s, T4A’s, ROE’s). Note - We are switching from manual to Payworks at the end of January 2025
- HST Rebate is filed semi-annually
- Charity Return is filled annually

**Period Ends**
- Preparation of Month End, Year End and CRA filings, supported by the ED and Treasurer who will help with budgeting, oversight, correspondence with CRA and funders, as needed. We have a volunteer accountant who is available to assist.
- Month End verifying entries and comparing system reports to General Ledger balances and Bank reconciliations.
- Generate reports, budget analysis as required for ED, Program Managers, Team/Board, Funders, CRA, external Accountants
- Work closely with ED, Program Managers and Board to develop and manage the operating budget and key program budgets
- Prepare documents and work through year end Audit Engagement with our outside accountants

**Shared Platform (prograM/Fund) Accounting and Donation Management**
- a) DONATION PARTNERSHIPS_
- Management and recording of donations that come in via various platforms (e-transfers, cheques, cash, bank deposits, CanadaHelps, CanadaOnlineGiving, etc)
- Tracking donations and expenses for different partner organization funds, producing monthly fund statements and invoicing partner organizations for services
- Tracking and issuing year-end charitable donation receipts for non-platform donations (e-transfers, cheques, cash)
- Tracking gifts in-kind for issuing tax receipts
- b) FISCAL SPONSORSHIP - GRANTS_
- Monthly reconciliation of Shared Platform transactions from receipts and budgets submitted by partnership organizations - project spending oversight for sponsored grants
- Issuing payments and funds transfer to Shared Platform participants, as required
- Quarterly review of the budget vs actuals with the financial team

**Key Qualifications**:

- Necessary - Minimum equivalent of 3 years full time bookkeeping experience
- Necessary - Proficiency in Quickbooks Online, familiarity with QBO Class tracking
- Necessary - Comfort working in an online environment
- Necessary - Experience with non-profit bookkeeping, fund accounting
- Necessary - Familiarity with non-profit and charity financial management regulations
- Necessary - Experience in communicating financial information in plain language
- Necessary - Comfort with in-person meeting facilitation
- Necessary - Comfort working in-person, on site, in a busy and inclusive environment
- Preferable - Experience with fiscal sponsorships/fiscal partnerships/ intermediary agreements
- Preferable - Background in office administration and digital filing systems
- Preferable - Financial accounting credentials/courses

Pay: $32.00 per hour

Expected hours: 30 - 35 per week

**Benefits**:

- Extended health care
- Flexible schedule

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Kitchener, ON N2H 5A4

Application deadline: 2025-02-28