Human Resources Assistant

3 days ago

Guelph, Canada The City of Guelph Full time

Why Guelph:
**What we offer**

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

- Paid vacation days, increasing with years of service
- Paid personal days;
- Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
- Extended health and dental benefits, including Health Care Spending Account;
- Employee and Family Assistance Program;
- Parental leave top up program;
- Learning and development opportunities including tuition assistance
- Employee recognition programs.

Position Overview:
**Key duties and responsibilities**
- Support the Human Resources Advisor and Recruitment Specialist with various functions including mass seasonal recruitment activities.
- Provide excellent customer service and support to mass recruitment hiring managers by coordinating aspects of the recruitment process including posting seasonal and coop job postings, advertising, prepare and distribute applicant lists, coordinating interviews, reference checking, preparing interview packages, creating offer letters, tracking conditional items of offer.
- Coordinate and provide support for all recruitment software systems including iCIMS (Applicant Tracking System) and JD Edwards (Human Resources Information System).
- Ensure proper recording, routing, retention, storage and/or disposition of all documents received in the recruitment process, in accordance with established policies and procedural guidelines.
- Maintain high quality standards in the delivery of internal Human Resources services.
- Responsible for effective and timely records filing for the division and mail distribution for the department.
- Support and attendance at job fairs.
- Monitor and report on metrics for seasonal hires.
- Perform miscellaneous job-related duties as assigned.

**Qualifications and requirements**
- Understanding of general HR procedures and practices including but not limited to: handling of confidential or sensitive information, recruitment and labour relations.
- Superior customer service and interpersonal skills including the ability to effectively communicate and work collaboratively with a wide range of individuals including employees, agencies, external contacts and the public.
- Excellent organizational skills with the ability to manage multiple tasks in a demanding environment.
- Self-directed, well-organized and proactive individual.
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
- Knowledge of relevant employment legislation including Employment Standards and Human Rights.
- Ability to maintain accuracy and work quality standards.
- Ability to work effectively in a team environment.
- Experience with Microsoft Office (Word, Excel, PowerPoint & Outlook).
- Experience with HRIS software such as JD Edwards, and applicant tracking systems for recruitment would be an asset.

**Hours of work**
35 hours per week, Monday to Friday, between the hours of 8:30 a.m and 4:30 p.m.

**Pay/Salary**
Non-Union Grade 1: $29.50 - $36.80 per hour

**How to apply

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