Event Coordinator

1 week ago

Owen Sound, Canada Upwards Art Inc. Full time

Work Term: Temporary
- Work Language: Bilingual
- Hours: 20 to 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 2 years to less than 3 years
- or equivalent experience
- ** Work setting**:

- Arts and culture
- ** Number of participants**:

- 200-400 participants
- ** Tasks**:

- Develop risk management plans
- Promote conference and meeting services or special events
- Develop and monitor emergency security plans
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Plan for translation and interpretation services
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Prepare final financial and other reports
- Manage Event Logistics
- Identify human resources requirements
- Supervise office and volunteer staff
- ** Supervision**:

- 16-20 people
- Working groups
- Committees
- ** Computer and technology knowledge**:

- Google Docs
- MailChimp
- ** Area of work experience**:

- Conference and meeting planning companies
- Multi-purpose facilities
- ** Security and safety**:

- Driver's validity licence check
- ** Transportation/travel information**:

- Valid driver's licence
- Own vehicle
- Own transportation
- ** Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
- ** Own tools/equipment**:

- Cellular phone
- Computer
- Internet access
- Office equipment and supplies
- Printer
- ** Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Resourcefulness
- Ability to multitask
- ** Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?

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