Summer Student, Reception

1 week ago

Calgary, Canada TransAlta Corporation Full time

**Summer Student, Receptionist**

**WHO WE ARE**

“Energizing the Future.”

TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 111 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.

**ABOUT THE ROLE**

TransAlta is currently looking for an individual to cover our Reception for the summer. The role will suit a student or new grad looking to gain experience in a corporate environment for the summer months.

**WHAT YOU WILL DO**

**Greeting and Directing Guests**:

- Welcome visitors and guests with a warm and professional demeanor.
- Effectively communicate with guests and direct them to the appropriate personnel.
- Provide necessary information regarding the company and its facilities.

**Front Office Coordination**:

- Manage the front desk area, ensuring it is organized and presentable
- Assist in maintaining security by following procedures and controlling access.

**Mail Room Support**:

- Assist in sorting and managing incoming and outgoing mail.
- Coordinate with the mailroom for the timely distribution of packages and correspondence.

**Office Supply Management**:

- Coordinate office supply orders and ensure timely restocking of floors.
- Monitor inventory levels and communicate with relevant departments for replenishment.

**Visitor Parking Coordination**:

- Coordinate visitor parking, ensuring availability and providing guidance to guests.
- Maintain a log of visitor parking spaces and communicate with security as needed.

**Common Meeting Areas**:

- Ensure common meeting areas are organized, clean, and equipped for various functions.
- Assist in scheduling and coordinating meeting room reservations.

**WHAT WE NEED FROM YOU**
- Previous experience in a front desk or administrative role is preferred.
- Excellent communication and customer service skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Proficient in Microsoft Office suite.
- Strong organizational and scheduling skills and attention to detail.

**WHAT WE OFFER**
- Opportunity to learn and grow in a safe and supportive environment
- Career development opportunities and development
- Competitive hourly rates

To learn more about how we can _energize your future,_ check out our new Employee Experience Booklet.

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