Youth Outreach Assistant

**Position Summary**:
Reporting directly to the Manager, Outreach and Engagement and working closely with the Youth Outreach Coordinator and members of the Dean’s Office, the Youth Outreach Assistant (Girls Programs) extends the Faculty of Engineering & Design’s outreach activities to the community in a way designed to engage the community in science, technology, engineering, and math (STEM). The Youth Outreach Assistant (Girls Programs) will assist with the day-to-day girls outreach programs and activities and assist with Virtual Ventures, which is a non-profit entity in the Faculty of Engineering & Design (FED) through which many of the STEM outreach activities are run.

**Primary Duties Performed**:
**Administration of Virtual Ventures Girls Outreach Programs**

Under the direction of the Manager, Outreach and Engagement, with guidance from the Youth Outreach Coordinator, the Youth Outreach Assistant (Girls Programs) is responsible for assisting with coordination of the girls outreach activities of the non-profit Virtual Ventures entity. Specific duties include:

- Plans, coordinates, implements and participates in girls outreach events and activities;
- Maintaining proper documentation of all outreach initiatives for reporting to member organizations and partners;
- Ensuring proper financial documentation and preparing for financial audits for various funding

sources;
- Assisting with planning and allocating resources to effectively staff and accomplish tasks and outreach activities;
- Assisting with ensuring that necessary information technology infrastructure is in place to fit the needs of Virtual Ventures girls for outreach activities;
- Recruiting, training and providing direction to volunteers of girls outreach programs;
- Maintaining quality service for participants, parents, teachers and other stakeholders by enforcing quality and customer service standards; analyzing and resolving quality and customer service problems; identifying trends; and recommending system improvements;
- Researching existing and developing new community events to enhance or expand outreach

opportunities;
- Assisting with the development, review, and revision of outreach activities for girls outreach programs, and other activities as well as assisting with coordinating acquisition of materials and equipment needed for such events;
- Marketing outreach initiatives (social media, articles);
- Ensuring recognition opportunities to increase visibility (TV segments, news articles, social media etc.)
- Maintaining Virtual Ventures website including registration, advertisement and ensuring accurate information is presented for outreach initiatives;
- Assisting with facilitating program registration.

**Administration of Technovation Girls Ottawa**

Under the direction of the Manager, Outreach and Engagement, with guidance from the Youth Outreach Coordinator, the Youth Outreach Assistant (Girls Programs) is responsible for assisting with coordination the Tehnovation Girls Ottawa program. Specific duties include:

- Plans, coordinates, implements and participates in Technovation Girls Ottawa weekly workshops, events and programs;
- Maintaining proper documentation of all outreach initiatives for reporting to member organizations and partners;
- Recruiting, training and providing information and direction to industry mentors, speakers and volunteers;
- Maintaining quality service for participants, parents, teachers and other stakeholders by enforcing quality and customer service standards; analyzing and resolving quality and customer service problems; identifying trends; and recommending system improvements;
- Marketing Technovation Girls Ottawa program (social media, articles);
- Ensuring recognition opportunities to increase visibility (TV segments, news articles, social media etc.)
- Maintaining Technovation Girls Ottawa website including registration, advertisement and ensuring accurate information is presented for outreach initiatives;
- Assisting with facilitating program registration.

**Support of Undergraduate Recruitment**
- Providing support for all outreach/engagement (recruitment) opportunities and events in the Faculty as needed.

**Performs other duties as requested**
- Other tasks related to STEM outreach as assigned by the Manager, Outreach and Engagement.

**Qualifications**:
**a) Formal education**:
The completion of a University honours degree, preferably in Engineering, Computer Science, or Information Technology.

**b) Relevant work experience**:
One year of experience in STEM engagement and outreach.

**c) Qualifications**:

- Proven ability to develop and implement innovative STEM engagement and outreach

activities, projects, and events;
- Experience in running workshops and camps for youth (such as Virtual Ventures, robotic

workshops, etc.);
- Experience in developing activities which engage members of underrepresented groups

in the engineering and technology profession;
- Ability to work simultane