Unit Clerk

**JOB SUMMARY**:
Reporting to the Director of Care, this position is responsible for assisting the Clinical

Team with clerical clinical tasks and assigned duties as required.

Intermediate to advanced knowledge of MS Word, Excel, Outlook, and PCC to create schedules, appointments, spreadsheets, reports and organize electronic and paper files, charts, audits, and other relevant information for various departments under the direction of the respective managers.

**Expectations**:
1. Participates in staff meetings and education.

2. Completes education assigned in Surge Learning.

3. Communicates effectively in both verbal and written English.

4. Upholds the Tabor Village Mission, Vision, and Values.

5. Follows all safety practices and procedures.

**Duties and Responsibilities**:
A. Point Click Care:

- Send monthly physician census to LTC.
- PCC data entry for admissions and chart preparation with follow up as needed for compliance.
- PCC Chart Audits including documentation compliance.
- Enter new staff into PCC and Surge Learning and provide necessary permissions.
- Document Manager
- Update MDS new admission face sheet within 14 days.
- Update MDS upon discharge of resident.
- Coordinate move ins, internal transfers, discharges with housekeeping and maintenance.
- Additional data entry as required by ADCP/QCCA
- Obtain signatures via document manager.

B. Strata Pathways
- Check Strata Pathways for potential admissions.
- Send pending assessment for DOC to review.
- Print off any/all consents prior to accepting admission.
- Enter admission and discharges with date and time.

C. Surge Learning:

- Retrieval of reports as requested by DOC/ADCP/QCCA
- Data entry as required - create new and returning staff profiles, reset passwords.

D. Units:

- Weekly unit visits to manage memos and bulletin board.
- Thin charts as needed (manages thinned chart location)
- Assist with making appointments - organizing companion services when required and ensuring all pertinent information is obtained and communicated with unit and companion.
- Update heat log sheets from each unit weekly between May and Oct and add to Heat Risk Policy binder in front admin office and supply with adequate blank sheets.
- Collect break check forms.

E. Supplies:

- Orders supplies
- medical, Tena, unit, and PPE - works with Tena rep to make sure correct products used. For Tabor Home and Valhaven
- Assists with storage and inventory measures.
- Updates all ordering, invoices, and receipts payable, organizes and manages all relevant documentation including annual Inventory.
- Order supplies for Stericycle and maintain storage of full sharps containers until pick up every 3 months - sharps, cytotoxic pails.
- Complete annual audit of inventory within Tabor Home and Valhaven

F. Worxhub:

- Enter work orders regarding move-ins, move-outs etc in Worxhub.
- Use Worxhub to request any maintenance around Tabor Home.
- Enter weekly supply distribution request into Worxhub and attach appropriate spreadsheets.

G. Miscellaneous:

- Uploads new lab results to PCC.
- Complete monthly audits as required.
- Assist lab tech with blood draws as needed.
- Obtain consent for any vaccine clinics - communicate with Immunization BC.
- Data entry as needed by DOC/ADOC/QCCA
- Other duties as assigned by DOC

**EDUCATION & QUALIFICATIONS**:

- Unit Clerk Certificate plus 2 years of experience in health care is preferred.
- An organized approach and excellent time management skills.
- Working knowledge of PCC an asset with the ability to learn EHR.
- Good communication skills.
- Computer literate; experience with Excel, Word, and Outlook. Excellent keyboarding skills.
- A good level of English spelling and grammar and numeracy skills.
- Accuracy and attention to detail.
- Demonstrated professionalism and able to manage confidentiality and appropriate handling of sensitive communications.
- Ability to provide creative solutions to respond to conflicting schedules and issues affecting confidentiality.
- Ability to manage multiple projects and exceptional time management skills.
- Proven skills in interacting with diverse individuals at all levels in the organization.

**SKILLS & COMPETENCIES**:

- Willingness to promote the Tabor Village Mission, Vision, and Values
- Positive qualities of character and conduct; integrity, loyalty, courtesy, initiative, sound judgment and ability to work independently and within a team.
- Ability to communicate effectively in English, both verbally and written.
- Physical ability to carry out duties of the position.

**Job Types**: Part-time, Permanent

**Benefits**:

- Extended health care

Schedule:

- Day shift

Ability to commute/relocate:

- Abbotsford, BC V2T 1N5: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person