Project Manager

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level B

Job Title

Project Manager & Writer, Strategic Planning

Department

Innovation & Strategic Initiatives Leadership | Faculty of Education

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

November 11, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Jun 9, 2026

This is a part-time (0.5 FTE) position, with a term of 18 months.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The Project Manager & Writer is responsible for managing the Faculty of Education's Strategic Planning project from start to finish. This includes the design, development, execution, and evaluation of the 2024-25 Strategic Plan for the Faculty of Education at the University of British Columbia (UBC). High-level strategic direction for this project is provided by a Core Team consisting of two Associate Deans (tenure-stream faculty members), an Assistant Dean, and a Director of Communications, all of whom have full-time commitments to their respective portfolios.

The Project Manager & Writer serves as the key administrative and project lead, responsible for driving the process. Based on the Core Team’s decisions regarding necessary sub-projects and initiatives, the Project Manager & Writer will take the lead in managing and overseeing the full cycle of these sub-projects and initiatives. This role also includes writing the final comprehensive Strategic Plan document, along with interim reports, summaries, and communication materials. Additional responsibilities include planning and coordinating consultation activities (such as developing and conducting surveys), facilitating working group or focus group discussions, compiling reports, conducting research, analyzing data, and providing project updates during various meetings. Strong professional writing skills are essential. This is a part-time (0.5 FTE) position, with a term of 18 months.

Organizational Status

The Project Manager & Writer will hold a dual report to the Associate Dean, Strategic Programs and Planning, and the Assistant Dean, Innovation and Strategic Initiatives, who co-lead the 2024-25 Strategic Planning Core Team. The Project Manager & Writer will work closely with the Core Team, as well as the Dean and members of the Dean’s Advisory Council.

The Faculty of Education is comprised of four academic Departments and two Schools, a large teacher education program, and a variety of centers and service units. There are over 2000 post-baccalaureate and graduate students, plus over 200 full-time faculty and about 160 staff.

Work Performed
- Project management of the Faculty of Education’s strategic planning process, ensuring all phases from inception to completion are effectively managed, including the planning, organizing, and facilitation of meetings and activities. Track decisions, ensure timely follow-up on action items, and maintain clear documentation of progress, while communicating outcomes and adjusting project timelines as necessary.
- Lead the execution of various sub-projects and initiatives determined by the Core Team, such as consultation sessions, focus groups, and roadmap development. Ensure each initiative is effectively scoped, resourced, and aligned with the overall strategic goals.
- Conduct research and perform data analysis to inform decision-making and support the development of strategic planning documentation, including producing high-quality reports, plans, briefing notes, schedules, and presentations tailored to the needs of different stakeholders.
- Serve as the primary writer and editor for the strategic plan and its associated documents, developing interim reports, summaries, and comprehensive final deliverables, prepare and present PowerPoint presentations and other communication materials that clearly convey the status and vision of the strategic plan.
- Manage internal and external communications related to the strategic planning process, including drafting the Dean’s speeches, updating the Faculty’s website, and creating announcements to keep stakeholders informed of project progress and outcomes.
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