Public Services

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Pub Svc Library Asst 2 (Gr4)

Job Title

Public Services & Collections Management Assistant (Term)

Department

UBC Library I Asian Library

Compensation Range

$4,281.00 - $4,386.00 CAD Monthly

Posting End Date

September 18, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

September 14, 2026

This is a 12-month leave replacement opportunity.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Performs moderately complex duties related to circulation, periodicals and serials, interlibrary loan, preparation and processing, information services, collection management and office administration. Assists with special projects as required. Supports the health and safety activities of the branch.

Organizational Status

Works under the general supervision of the Supervisor of Circulation. Operates in a framework of established policies and clearly defined guidelines and procedures. Interacts with other staff members and librarians of the Asian Library; staff members in other library branches and with faculty, staff and the public. Communicates with Building Operations and Campus Security.

Work Performed

CIRCULATION & STACKS MAINTENANCE
- Works at the circulation desk, as scheduled, including weekends if required. Charges, discharges and renews materials, Checks returned materials for holds, damage, and completeness. Places holds, recalls, and storage requests. Processes rush cataloguing requests. Updates and edits patron and item records.
- Accepts and responds to queries on library policies and procedures. Explains and enforces library policies and procedures. Answers directional and information questions regarding library holdings. Interprets patron and circulation records. Assists disabled users. Provides reception services. Demonstrates how to navigate UBC Library catalogue and website. Directs patrons to known resources suggests resources to meet information needs. Refers queries.
- Accepts and processes cash payments.
- Performs comprehensive duties related to collections maintenance; clears, collects, sorts, shelves, shelf reads, moves, straightens and dusts/vacuums books and shelves. Assists with the general organization of the collection including shifting materials to accommodate growth and planned moves of library materials. Assists in preparing materials for storage. Creates and maintains online storage records. Updates shelf guides in book stacks following book moves or book shifting.
- Maintains current newspapers by filing, weeding and maintaining shelves in an orderly and tidy manner.
- Edits online records with incorrect status and material code.
- Troubleshoots copiers, printers, computers, and other library equipment. Refers unsolved problems to Library IT, and follows up to ensure staff are informed and problems resolved.
- Assists with interlibrary loan activities. Searches the library catalogue and related resources retrieves library materials. Searches databases for items not available at UBC. Locates potential interlibrary lenders. Responds to requests from faculty and students by checking library holdings, conducting stack searches. Retrieves library material from within branch.
- Responsible for opening or closing routines. Monitors library security gates. Maintains general appearance of library unit and ensures supplies for the public are stocked. Monitors and reports equipment condition.

BINDING
- Performs comprehensive duties related to binding, mending and preservation. Gathers and prepares materials for binding consulting with librarians regarding incomplete volumes. Obtains missing issues, pages and indexes. Identifies and selects worn materials and determines appropriate treatment. Prepares binding slips. Prepares annual binding allocation request and ensures scheduled binding quotas and deadlines are met. Charges and discharges items to reflect binding, mending, and preservation in process. Creates, edits and updates bindery treatment and retention system records. Updates unbound issues records and summary holdings to reflect binding in process. Checks processed materials for accuracy and completeness. Creates, edits and updates records for items returned from bindery. Maintains pre-bindery area.
- Performs basic book repair techniques, including spine repairs, tipping in pages and supplementary materials. Applies protective covers to pamphlet materials.
- Identifies and investigates discrepancies between check-in and what was received, reports receiving errors, missing issues and other record snags to CTS for follow-up.

COLLE