Receptionist

**Position**: Receptionist **Location**: Delta, British Columbia **Status**: Permanent, full time Overview Are you committed to your professional development and do you like being the main contact for special events at the office? Are you passionate about customer service and do you love interacting with people? Do you like to have fun at work and have you been described as a team player? If so, join the Quadra family Who are we? When you join Quadra, you'll be part of a 45+ year old, growing organization that is dedicated to its 450+ employees located in Canada and the United States. We offer not only an engaging culture and a collaborative, family-oriented environment, but also a great deal of autonomy and flexibility. We also offer you the opportunity to be part of a professional, fun, innovative, and determined team. In addition, Quadra is proud to be recognized as one of the "Best Managed Companies", "Great Place to Work for Women", "Great Place to Work for Mental Wellness" and certified as a "Great Place to Work". Opportunity We are currently looking for a motivated, dynamic and organized individual to join our team in Delta as a Receptionist You will be awaited by dynamic colleagues who are eager to share their knowledge with you. You will be working in a fast-paced environment where fun at work is a priority **Some of the responsibilities of the Receptionist include**: - Greeting employees, visitors and contractors in a friendly and professional manner - Coordinating all office activities (meetings, visitors, special events, etc.) and manage boardroom(s) readiness at all time - Assisting with local car fleet management (exchange of vehicles, winter tires, gas cards, etc.) - Liaise with our Digital and Operations team as the main contact for workplace flexibility bookings. - Processing of Mail (Incoming, outgoing) and processing of courier on a regular basis (preparation of bills, envelopes, call courier) - Manage local office supplies and kitchen supplies - Assist with any special projects as needed for various departments (Marketing, symposiums) - Communicating with local service suppliers (ie, cleaners, landscapers, etc.) to ensure requirements are met - Customer invoicing on 3rd party portals, as well as releasing major campaign shipments as required - Assist corporate office administrator as required (Documents changes, Right Fax, routing web requests) - Administrate resource for our Operations and Logistics Team (including some data entry) - Answer and route all incoming calls, provide backup coverage for our Alberta and California locations - Local and regional coverage to our Traffic Coordinators, with invoicing and packaging credits - Assist ROM and H&S departments with training tracking and enrollment - Provide orientation and manage vendor qualification documentation for third party contractors - Code and process site payables - Distribution of customer appreciation items including event tickets and clothing What are the requirements and skills needed? - Experience as an Administrative Assistant, Administrative Coordinator or Receptionist in a dynamic environment - Have a related post-secondary education in office administration or related field - Excited to contribute towards a high-performance culture, accustomed to a fast-paced environment - Self-motivated with the ability to work independently - Excellent interpersonal, communication and organizational skills - Proven ability to prioritize and to manage multiple tasks and projects at once - Advanced computer skills (Excel, Word, PowerPoint; to work effectively with the Office 365 suite) **The advantages of choosing this position at Quadra**: - Essential services company - State of the art environment - Personalized training - Competitive salary - Performance incentive program - Full benefits coverage (dental, medical, vision, etc.) - Retirement plan with a match - Programs offered to employees to improve their quality of life (Wellness) - Private, family-owned company with a solid infrastructure - Pleasant work environment on a daily basis (Great Place to Work and Best Managed Companies certification) - Caring for each other and having fun are part of our core values - A company that promotes diversity and inclusion - Employee Assistance Program (EAP) - Opportunity for career advancement and development; a growing company - Company sponsored social events - Employee recognition program (years of service, merit awards, etc.) **Job Types**: Full-time, Permanent