Program Coordinator

Program Coordinator

About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

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Job Summary
Reporting to the Program Managers and Executive Director of the Dunin-Deshpande Innovation Centre at Queen’s University, the Program Coordinator is responsible for overseeing the day-to-day operation of the DDQIC programs by performing various administrative duties, including, but not limited to: supporting programs and/or senior administrators, coordinating/implementing DDQIC programs and events, and supporting operations of the Rose Innovation Hub. The Program Coordinator is the first point of contact for students and community members on any matter related to the programs.

The Program Coordinator also contributes to DDQIC’s global initiatives, including the delivery of entrepreneurship training and partnership support across multiple countries around the world, particularly in Africa. This includes working closely with international stakeholders, supporting virtual program delivery, and helping coordinate global outreach and alumni engagement efforts.

The schedule for this position requires the incumbent to work occasional evenings and / or weekends, according to program or area needs.

**Job Description**:
**KEY RESPONSIBILITIES**:

- Supports the planning and execution of various DDQIC programs (e.g., Queen’s Founders and Innovators Initiative (QFII), SparQ Studios, QyourVenture, and DDQIC Global Network) and coordinates operational functions or processes by providing administrative support to senior DDQIC staff.
- Drafts confidential correspondence and/or prepares various documents, as well as scheduling, and participating in planning meetings. Coordinates and plans for all logístical requirements of DDQIC programs, including office and facilities space (e.g., presentation rooms, meeting rooms, project rooms), including space allocation, keys, office supplies, and computer requirements.
- Interacts and communicates with key stakeholders, internal and external to the program, including students, staff, faculty members, academic assistants and Deans in various Faculties (e.g., Business, Engineering and Applied Science, Health Sciences, and Arts and Science), Advancement and the Office of the Provost and VPA.
- Supports DDQIC’s international programming, including entrepreneurship training initiatives delivered across Africa and in other priority countries. Assists in coordinating communication, virtual logistics, and scheduling with international partners and students. Supports alumni tracking and partner engagement activities.
- Identifies and provides recommendations to senior DDQIC administrators on policy or procedure changes and advises DDQIC staff on opportunities to increase organizational effectiveness.
- Coordinates DDQIC involvement with student-led conferences and events sponsored by DDQIC (typically greater than 10 per year). Attends events as a DDQIC representative and recruits for DDQIC programs at these events.
- Conducts independent research to identify, liaise, and network with speakers, mentors, instructors and judges participating and contributing to DDQIC programs. Coordinates speakers and mentors for DDQIC programs. Coordinates travel and event planning for DDQIC functions. This involves arranging travel and accommodation, preparing/distributing handout materials, and following-up with speakers, mentors and external organizations.
- Coordinates marketing and communications for DDQIC programs. Participates in short
- and long
- term program planning and implementation. Verifies accuracy of outcome to ensure results meet standards and needs. Disseminates information to interested parties through the production of newsletters, and report documents.
- Supports senior administrators in providing guidance and mentorship to founders in DDQIC programs. Identifies opportunities for founders/ventures and makes them aware of funding and programs that are available to them, internal and external to Queen’s.
- Maintains content of websites, social media feeds and non-electronic materials for the support, promotion, recruiting and general communication of DDQIC programs.
- Liaises with partners and stakeholders at Queen’s, the Kingston region, and globally as part of grant networks such as Health Innovation YGK, WE-CAN and I-WIL, and others relevant to DDQIC’s international partnerships.
- Supports DDQIC participation and liaison with external agencies and organizations (e.g., DeshINet, Deshpande Foundation, I-INC) to help coordinate and support participation in conferences and other meetings.
- Organizes all DDQIC events, including