Event Manager

**Event Manager (contract)**

**Contract position**

Monday March 17 2025 - Sunday Dec 28 2025, 41 weeks

**Salary**: $1000 / week (invoiced bi-weekly)

Bonus up to 10%

**Overview**:
Junction Public Market is Vancouver’s unique container shop market by the harbour. We’re looking for an experienced and enthusiastic Event Manager to help us deliver exciting public programming to Vancouverites and visitors alike.

The Event Manager will be responsible for managing our licensed area, overseeing vendor relations on a day-to-day basis, managing our live entertainment stage, liaising with community event users and overseeing our corporate event rentals program.

The Event Manager must be Serving It Right certified or willing to obtain. Food Safe and Work Safe certifications are beneficial.

**Responsibilities**:
**Onsite Contact**:

- Act as the primary contact for vendors, suppliers, sponsors, and guests.

**Bar Operations Management**:

- Oversee all aspects, including:

- Product ordering and delivery schedule
- Inventory management
- POS and equipment operation
- Cleanliness and compliance

**Bar staff scheduling and supervision**
- Use scheduling tools to draft staff schedules
- Provide supervision to bar staff including incentives and coaching.
- Work the bar as needed to cover absences, assist during peak hours, or reduce staff during slow periods.

**Security Coordination & Oversight**:

- **Security Scheduling**: Coordinate security personnel to ensure proper coverage during market hours and special events.
- **Collaboration with Property Management**: Work closely with Property Management to align security protocols, incorporate their security manual into our own, and ensure a unified approach to safety.
- **Liaison with Vancouver Police Department (VPD)**:Act as the primary contact for VPD regarding security matters.
- Organize a **safety meeting** with VPD for vendors to address concerns and review procedures for handling security incidents.
- **Security Planning & Improvements**:Assess and suggest modifications to **Junction Public Market’s security measures** to enhance safety.
- Implement best practices based on feedback from Property Management and VPD.

**Vendor & Site Management**:

- Ensure market vendors open on schedule.
- Provide access for scheduled food trucks.
- Maintain site cleanliness and coordinate with property management and JPM labor.
- Respond to maintenance tickets through the portal.
- Ensure signage and selfie stations are well-maintained.

**Scheduling & Communications**:

- Ensure the website is updated with vendor and event schedules.
- Create **bar staff Schedule** to align with market hours and special events.

**Event Execution & Logistics**:

- Oversee onsite execution of JPM special events, including temporary vendor setup, waste management, security, and power distribution.
- Install décor for special events.

**Stage Management & AV Setup**:

- Manage The Music Box container stage for performances and oversee AV technicians for larger events.
- Daily setup of the portable sound system for background music.

**Private Bookings & Sponsor Relations**:

- Facilitate private bookings, including quotations, layouts, equipment rentals, and operations.
- Manage front-of-house (FOH) for special events such as Oktoberfest.
- Ensure sponsor benefits are delivered on-site.

**Other duties as assigned.**

**Bonus Structure**:

- **33%** based on bar revenue and corporate event rental targets.
- **33%** based on the achievement of overall market revenue targets.
- **33%** based on individual performance and contributions.

**Requirements**:
**Physical Requirements**:

- Must be able to **lift up to 50 lbs**.
- Comfortable **climbing ladders** for setup and maintenance tasks.
- Ability to work **outdoors in all weather conditions** (rain, heat, cold, etc.).

**Technical Skills**:

- Proficiency in **Microsoft Office programs** (Word, Excel, Outlook, etc.).
- Experience with **Airtable** and **Square** is an asset.

**Additional Skills**:

- Strong organizational and problem-solving abilities.
- Ability to work independently and as part of a team.
- Excellent communication skills for liaising with vendors, security, and event partners.

**Contractor Provisions**:

- The contractor **must provide their own computer and cell phone**.
- A **phone allowance** will be provided to cover work-related expenses.

**Market Hours**:

- **April 15 - 30**: Site construction and vendor load-in.
- **May 1 - Sept 28**: Tuesday to Sunday, 10:00 AM - 6:00 PM.
- **Oct 3 - Nov 2**: Friday to Sunday, 10:00 AM - 6:00 PM.
- **Nov 3 - Dec 3**: Market closed to the public. Focus on reset, new vendors, winter beverage program, and décor for the holiday market.
- **Dec 4 - 23**: Monday to Thursday, 11:00 AM - 8:00 PM; Friday, 11:00 AM - 9:00 PM; Saturday, 10:00 AM - 9:00 PM; Sunday, 10:00 AM - 8:00 PM.
- **Dec 24**: Wednesday, 10:00 AM - 5:00 PM.
- **Dec 26 - 28**: Vendor load-out, site disassembly, and load-o