Commercial Project Administrator for Builder Sales

2 days ago

Calgary, Canada Coast Appliances Full time

Coast Appliances is a great place to work. We are an ambitious organization, investing in technology, process, and most importantly, dynamic PEOPLE With an energized team that stretches across Canada, we are invested in growing our team members as we grow our business.
**About the Role**
We are seeking a highly organized and detail-oriented Project Administrator to join our Commercial Sales team.
After the sale is made, as Project Administrator you would be responsible for coordinating and managing the entire entry and flow process of multi-family projects from builder invoicing through to ensuring product is ordered, delivered and installed. You will achieve this through identifying contract discrepancies, executing project deliveries, and maintaining key site relationships for future service of projects.

**As Project Administrator you would be responsible for**:
**Project Coordination and Communication**:

- Serve as the primary point of contact for all project-related inquiries
- Develop key relationships and liaise with internal and external stakeholders
- Process and match builder allowances for standards and upgrades
- Ensure pick slips are processed, organized, and scheduled for delivery and installation as per builder requirement
- Execute multiple project deliveries including coordinating with sales representatives, purchasing, warehousing, delivery, and installation
- Arrange pre-site inspection for all projects
- Maintain and implement quality control procedures

**Credit Application and Planning**:

- Participate in planning and forecasting meeting for future projects
- Identify and escalate contract discrepancies during processing

**Project Budget Support**:

- Monitor project expenses and escalate concerns
- Support the analysis of project costs to identify areas for cost savings and process improvements
- Adhere to and enforce appropriate financial controls for all projects
- At least of 1-year customer service experience
- Project Coordination or Administration experience an advantage in a commercial builder setting
- Excellent communication and interpersonal skills to effectively communicate with stakeholders
- Proficient in Microsoft Office (Word, Excel, and PowerPoint)
- Strong organizational, time management, and prioritization skills to manage multiple projects accurately and independently.

We thank all applicants for their time. Pease note, only applicants under consideration will be contacted.
- Coast is an Equal Employment Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment._
- Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices._

Location: 6128 Centre Street South, Calgary, Alberta T2H 0C4

**Salary**: $20.00-$25.00 per hour

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