Sustainable Funding Administrator

**Job Title**: Sustainable Funding Administrator

**Division**: Sustainable Funding

**Reports to**: Director of Strategic Fundraising

**Location**: Kawartha Lakes, Ontario or IQ, Nunavut

**Salary**: $50,000 (Ontario) or $75,000 (Nunavut) annually

**Job Summary**:
We are seeking an organized and detail-oriented Sustainable Funding Administrator professional to join our Sustainable Funding Division. This role will provide critical support to our fundraising team, including coordinators, grant writers and project proposal developers, by managing data collection and input, conducting research, and linking funding opportunities with current and past projects. This is an administrative position requiring strong problem-solving skills and the ability to connect ideas to support the success of our team’s funding efforts.

**Responsibilities**:

- Maintain up-to-date records of funding opportunities, project outcomes, and related documentation.
- Collect, organize, and input data into the organization’s content management system (CMS)or similar data tools (CMS) for funding opportunity review and other purposes.
- Assist with inquiries from funders and assist with meeting preparation.
- Collect and manage information from proposals, projects, and program deliveries to support future proposal writing by tracking and organizing relevant data.
- Organize and maintain a database of frequently used proposal documents, ensuring everything is up-to-date. This includes managing standard text and templates for proposals
- Work within the Customer Relations Management (CRM) and other systems to administer a cross-referencable “tagging” system for ease of reference and use.
- Ensure compliance with accessibility and plain language standards in all documentation.
- Use tools to identify funding and sales opportunities.
- Conduct research to align projects with evidence-based practices and similar projects.
- Create reference documents and reports to support grant writing.
- Develop resources linking funding opportunities to past and current projects.
- Collect required proposal documents and ensure they are prepared for submission.
- Prepare proposal templates and assist grant writers with background information.
- Collaborate with internal teams to align proposals with organizational goals.
- Track deadlines, ensure compliance with accessibility standards, and assist with funder inquiries and meeting preparation.
- Other duties as assigned by your manager.

**Attributes and Qualifications**:

- Relevant experience in administration or education in Language, Communications, Education, or a related field.
- 3+ years proven experience in report writing or similar evidence of strong skills in written communication.
- Strong familiarity with Google Suites and related software.
- Excellent organizational skills with strong attention to detail, ensuring accuracy and meeting deadlines.
- Ability to work independently and manage timelines.
- Experience within rural, remote and Indigenous communities in Canada is an asset.
- Fundraising experience within a not for profit, charity or social enterprise setting is an asset.
- Pinnguaq Association prioritizes the safety of our employees and the community members we work with, because of this we may require both new hires and current team members to undergo a Vulnerable Sector Screening (VSS). The approval for acceptance of a VSS lies with our People and Culture Team and Management. To ensure up-to-date documentation, please ensure it has not been over six months since the date of completion of the VSS you are submitting. The expense for the VSS falls on the individual, not the company, if there are any concerns regarding this please speak to the People and Culture Team. Additionally, please confirm you're completing the VSS in the correct region._
- Pinnguaq Association strongly believes in fostering diversity within the communities we serve. We welcome those who would contribute to the further diversification of our staff including, but not limited to, Indigenous people, women, visible minorities, persons with disabilities and persons of any sexual orientation or gender identity._
- Pinnguaq Association is committed to developing inclusive, barrier-free recruitment and selection processes and work environments. Please inform us should accommodation be required at any point in the recruitment process._

Pay: $50,000.00 per year