Unit Coordination Assistant

**Position**:Unit Coordination Assistant **Department**:Intensive Care Unit **File #**:3971 **Role Level**:AC03 $24.17-$30.18 **Status**:Temporary Full Time (Approx. 6 months) **Number of Vacancies**:1 **Hours of Work/Shifts**:12 hour nights shifts and 8 hour shifts covering days/evening/nights/weekends **Site**:Mississauga Hospital **Posted**:August 12, 2025 **Internal Deadline**:August 19, 2025 Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, the Reactivation Center at Humber and the new THP-UHN Reactivation Care Centre. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto. Our Mission**:A New Kind of Health Care for a Healthier Community** Our Values**:Compassion, Excellence, Courage** Our Goals**:Quality, Access, Sustainability** Our Enablers**:People, Education, Innovation, Research** **JOB SUMMARY**: The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification as required. **JOB DUTIES & RESPONSIBILITIES**: **Patient Administrative Services -** - Liaises with internal departments and external healthcare facilities to book/cancel tests, appointments, internal patient transfer, external patient transport/escort, etc, as required. - Transcribes and enters physician orders including medication, lab and imaging orders into appropriate system. - Enters data including appointment requests, menu/diet requests, patient transfer and discharge documentation. - Notifies appropriate personnel of patient movement, test results, appointments and other patient information in a timely and accurate manner. **Information Management -** - Prepares and updates patient charts with lab reports, test results and other pertinent information. Scans and copies chart, pharmacy orders and other information as required. - Ensures patient charts are sent to Health Records with all accurate and required patient information. - Updates WHIMS/MDS binders/information sheets as required. **Reception -** - Greets visitors and staff, directing them to appropriate personnel and/or destination/room providing assistance as required. - Greets and admits patients to the unit. May also perform unit patient registration function, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate. - Explains hospital policy and procedures to patients, visitors and staff as necessary (including infection prevention and control). - Answers the telephone and/or intercom, responding to enquiries within scope of authority, or, directing to most appropriate person. - Takes, prioritizes and relays messages for unit staff and/or patients. Locates unit staff, pages healthcare professionals as required. - Open, sort and distribute incoming mail and other materials. - Ensures efficient clerical administration and operation of the unit within scope of authority - Enters and maintains payroll records (include sick and vacation requests). - Assists with sick replacement and vacation back fill as required. - Updates department "fan-out" list as required. - Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas. - Ensures equipment and furniture are operational. Prepares work order requests for preventative and restorative maintenance/repair as required. - Contacts environmental services for cleaning of equipment and/or unit as required. - Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient's healthcare plan. - Reviews and reconciles invoices. - Compiles statistical data to generate and prepare standardized reports on a monthly basis. - Satisfactory performance and attendance required. - Performs cross-functional, and/or, other duties consistent with the job classification, as required. - Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner. **EDUCATION**: - Completion of high school or recognized equivalent is required.Completion of a Medical Terminology course is required. - Trillium Health Partners is an equal opportunity employer committed to fostering a healthy and positive work environment. _ - In accordance with the _Accessibility for Ontarians with Disabilities Act, 2005 _and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection proces