Proposal Specialist

**_About Quartech:_**

Quartech is a provider of IT solutions and consulting services based in the scenic region of British Columbia, with branches both in Victoria and Vancouver. Boasting 40 years of experience in the IT industry, we offer tailored technology solutions, software design and development, systems integration, as well as comprehensive Cloud Solutions that include the MS Dynamics 365 platform.

**_About the Role_**:
As a Proposal Writer/Specialist at Quartech, you’ll play a pivotal role in crafting compelling, technically accurate, and persuasive proposals that communicate our value, market positioning, and competitive advantages. You’ll collaborate with our Account Client Executive Team and Subject Matter Experts (SMEs) to translate complex technical concepts into clear, audience-friendly content, ensuring every proposal stands out for its precision and professionalism.

In addition to managing the proposal lifecycle, you’ll also contribute to refining our technical writing standards, creating reusable content templates, and ensuring all documentation aligns with Quartech’s brand and messaging guidelines.

**_Salary: _**$65,000 to $80,000

**_Key Responsibilities:_**
- **Proposal Management**: Lead the end-to-end proposal process, from bid/no-bid decisions to on-time delivery, serving as the central contact for all stakeholders.
- **Technical Writing**:

- Translate complex technical concepts, solutions, and specifications into clear, concise, and accessible language tailored to various audiences.
- Develop and refine reusable technical content for proposals, ensuring consistency in style and tone.
- Work closely with SMEs to verify the accuracy and completeness of technical details.
- **Content Development**: Collaborate with Account Client Executives and SMEs to source, write, and edit high-quality proposal content, ensuring a unified and persuasive voice.
- **Compliance Assurance**: Analyze RFx documents and addendums to create compliant response outlines and validate final proposals for accuracy and completeness.
- **Document Quality**: Conduct rigorous reviews to ensure grammatical, typographical, and technical accuracy across all materials.
- **Team Coordination**: Schedule and facilitate planning meetings, keeping proposal teams aligned and on track to meet deadlines.
- **Brand Consistency**: Maintain and update sales and marketing materials to ensure alignment with Quartech’s brand and messaging standards.
- **Market Research**: Conduct research on current and potential customers and monitor bid sources for new opportunities.
- **Tools & Technology**: Leverage Microsoft 365, Dynamics 365, and AI-powered tools to streamline processes and enhance content quality.
- **Sales Support**: Assist with CRM data entry, customer presentations, and sales promotions.

**_What You Bring:_**
- **Education & Experience**:

- University degree or college diploma in English, Journalism, Technical Writing, Communications, or a related field.
- 3-5 years of experience in proposal writing, technical writing, or grant writing.
- Familiarity with IT professional services and government procurement processes is highly desirable.
- **Technical Writing Expertise**:

- Proven ability to write clear, concise, and engaging content for highly technical audiences.
- Demonstrated experience simplifying complex technical concepts for broader understanding.
- Familiarity with technical documentation practices, such as user manuals, specifications, or white papers, is an asset.
- **Technical Proficiency**:

- Expertise in Microsoft 365 (Word, Excel, PowerPoint, SharePoint, Teams) and Adobe Creative Suite.
- Experience with Dynamics 365 or similar CRM systems.
- **Writing Skills**:

- Exceptional ability to write clearly, concisely, and persuasively.
- A meticulous eye for grammar, spelling, formatting, and detail.
- **Project Management**:

- Strong organizational skills with the ability to prioritize multiple deadlines.
- Experience coordinating cross-functional teams.
- **Adaptability & Innovation**:

- Comfort with articulating complex technical concepts in simple, engaging ways.
- **Flexibility**:

- Willingness to work occasional evenings and weekends to meet deadlines.

**Our values**:

- Deliver WOW
- Do the right thing
- Have fun

**What's exciting about working with us**:

- Be part of a driven team focused on solutions that support social change and environmental sustainability
- We offer competitive salaries, extended benefits, and our Employee and Family Assistance Program helps to support your well-being
- We support your work-life balance and understand that flexibility is essential
- We are growing and have great opportunities for advancement and career development
- We are passionate about education and provide learning opportunities
- We are dedicated to building a diverse team where people feel a sense of belonging and are valued for their contributions and perspectives