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Data Systems Coordinator

2 weeks ago

Langley, Canada Kwantlen Polytechnic University Full time

**Competition ID**:

- 3724

**Internal Closing Date**:

- October 21, 2024

**External Closing Date**:

- Open Until Filled

**# of Openings**:

- 1
- **Salary Information**:

- 8 - BCGEU Pay Grid - $29.53 to $32.94 per hour

**Employment Type**:

- Permanent Full Time

**Workplace Type**:

- Hybrid

**Travel Frequency**:

- Occasional travel between campuses is required.

**Employee Group**:

- Support Staff (BC General Employees Union)

**Days of Work (BCGEU)**:

- Monday, Tuesday, Wednesday, Thursday, Friday

**Hours of Work (BCGEU)**:

- 8:30am - 4:30pm

**Hours per Week (BCGEU)**:

- 35

**Kwantlen Polytechnic University**

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

**JOB OVERVIEW: DATA SYSTEMS COORDINATOR**

The Data Systems Coordinator is responsible for efficient and accurate gift processing, report generation, list segmentation, and producing data reports for analysis, while serving as the front-line reception for the department. This position is key to optimizing the relational database Raiser’s Edge (RE) and its cloud interface RE NXT, and is a primary resource for executing intermediate to advanced data functions such as defining queries, exports and imports. The incumbent guides RE users within the Advancement team, as well as develops and monitors team adherence to standard operating procedures. The incumbent coordinates and facilitates the annual student awards processes undertaken by the Office of Advancement, and supports fundraising and donor recognition event execution.

**EDUCATION AND EXPERIENCE**
- High school graduation and minimum five year’s previous related office experience, including a minimum of three year’s experience in Advancement Services/fundraising support.

**QUALIFICATIONS**
- Demonstrated ability to maintain accounting and database management systems.
- Intermediate to advanced level current knowledge of Blackbaud Raiser’s Edge & NXT database system required.
- Ability to be a self-starter, exercise a high level of initiative and responsibility, work independently, establish priorities and meet deadlines.
- Demonstrated knowledge and ability to manage routine office systems and procedures such as filing systems, clerical control systems, and record-keeping.
- Be able to key 40wpm accurately.
- Proven ability to operate, troubleshoot and maintain standard office equipment.
- Proven ability to provide quality customer service.
- Ability to interact effectively with a variety of individuals with diverse backgrounds and needs, and to liase effectively and diplomatically with a wide variety of internal and external stakeholders.
- Demonstrated ability to deal with sensitive situations that call for the use of patience, diplomacy, tact and professionalism in the delivery of information and explanations.
- Demonstrated judgement, discretion and the ability to maintain a high degree of confidentiality.
- Demonstrated ability to communicate effectively in English both verbally and in writing.
- Proven ability to pay attention to detail.
- Knowledge of the principles of marketing, fundraising and ethics.
- Fundraising experience as a staff member or volunteer an asset.
- This position requires occasional evening and weekend work (usually to participate in event execution).
- Ability to travel between campuses is required.
- **Salary Information**

Annual salary increases are based on hours worked and anniversary dates

**Why Join KPU?**
- Recognized as one of B.C.'s Top Employers
- KPU is committed to actively fostering an equitable and inclusive working environment
- Hybrid environment, flexible work around core hours
- Defined Benefit Pension Plan - Municipal Pension Plan
- Extended Medical, Dental, Short Term Disability, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
- Maternity and parental leave top-up
- Generous vacation package
- Campus work environment, outdoor sitting areas and nearby walking trails
- Campus athletic and fitness centers with a variety of instructor-led classes
- Tuition waiver program - eligible to waive tuition costs of courses at KPU equivalent to 3 credits per semester
- Inhouse training and development
- Networking and social events such as KPU Day, Holiday Social etc.
- Intercampus shuttle
- Access to automotive, horticulture, brewery and other programs’ services
- Clubs: Jeopardy, E-sports, Ted Talks etc.
- Library and Bookstore (discounts)
**Benefits may vary if the position is temporary or part-time**

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