Event Coordinator Volunteer

2 weeks ago

Toronto, Canada EmpowHERto Full time

EmpowHERto is seeking a talented and motivated Event Coordinator to join our team of volunteers.

In this role, you will be responsible for organizing outstanding and unforgettable events that align with our mission of empowering young women. This position will be a Hybrid position. If you have a passion for event planning and a desire to make a positive impact, we want to hear from you

**Responsibilities**:

- Event Planning: Work closely with the Events Team to plan and execute a variety of events, including workshops, fundraisers, and community outreach programs.
- Vendor Management: Liaise with vendors, exhibitors, and stakeholders to ensure all event logistics are in order, including venue selection, catering, entertainment, and equipment rentals.
- Logistics Management: Manage all aspects of event set-up, tear down, and follow-up

processes, ensuring that each event runs smoothly and efficiently.
- Budget Management: Maintain event budgets and track expenses to ensure cost
- effectiveness and adherence to financial targets.
- Booking and Scheduling: Book venues, entertainers, photographers, and schedule

speakers for each event, taking into account the specific needs and preferences of our

target audience.
- Quality Assurance: Conduct final inspections on the day of the event to ensure that all

aspects of the event meet our standards of excellence and client satisfaction.
- Evaluation and Reporting: Assess the overall success of each event and submit findings to the Events Team for review and analysis.

**Requirements**:

- Experience: At least 1 year of experience as an event coordinator or similar role, preferably in a nonprofit or community-based organization.
- Organizational Skills: Well-organized with excellent multitasking abilities, able to manage multiple priorities and deadlines effectively.
- Vendor Management: Strong vendor management skills, with the ability to negotiate

contracts, communicate expectations, and ensure vendor compliance.
- Communication: Excellent communication and interpersonal skills, with the ability to

collaborate effectively with team members, volunteers, vendors, and stakeholders.

Note: This is a volunteer position with flexible hours. This position will require a commitment of 10 hours per week and attendance at events. We welcome individuals with diverse backgrounds and experiences to apply.

**Job Type**: Part-time

Expected hours: 10 per week

Schedule:

- Monday to Friday

Application question(s):

- Are you aware this is a volunteer role?

Work Location: In person

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