Venue Coordinator

**Job Title: Venue Coordinator**

**Location: Glen Oro, Oro-Medonte**

**Job Type: Full-Time, Permanent**

**Salary: $50,000 - $55,000 per year + Tips**

**Benefits: Paid time off**

**Schedule: Full Time - Most weekends between May and October**

**Experience**:

- Experience in Hospitality
- Event Management: 1 year (preferred)

**About Us**

Glen Oro is a stunning horse farm nestled in the heart of Oro-Medonte, combining the rustic charm of a family-owned business with the luxury of modern amenities, including unique luxury camping accommodations. We take pride in offering unforgettable experiences for our guests amidst breathtaking natural surroundings. From elegant weddings to corporate retreats and wellness camps, our venue provides the perfect backdrop for any occasion.

**Position Overview**

**Key Responsibilities**

**Client Communication & Sales**
- Serve as the main point of contact for clients from initial inquiry to post-event follow-up.
- Provide timely and professional communication via Honeybook, Wedding Wire, and Glen Oro inboxes.
- Organize and conduct property tours for couples, their families, and vendors.
- Connect booked couples with the Wedding Planner for further coordination.
- Provide pricing, customized proposals, invoices, and recommended vendor lists to prospective clients.
- Ensure all clients understand and adhere to venue policies on alcohol, eco-retreat bookings, personal liability insurance, audio regulations, and other venue-related guidelines.

**Event Planning & Execution**
- Oversee all aspects of micro-weddings, corporate events, wellness retreats, private dinners, and other special occasions.
- Lead pre-event planning consultations, gathering all relevant details from hosts.
- Collaborate with the Wedding Planner on the coordination and execution of grand weddings.
- Be present on event days to ensure smooth execution per the client’s specifications.
- Develop detailed “day-of” event workbooks and share with couples, staff, and vendors for seamless coordination.
- Supervise setup and teardown, ensuring alignment with client specifications.

**Vendor Management**
- Liaise with vendors including caterers, florists, photographers, and entertainment providers to ensure seamless collaboration.
- Conduct property tours for new vendors, ensuring they are familiar with the venue’s layout and logistics.
- Maintain organized records of updated pricing, menus, and offerings from preferred vendors.
- Pre-book vendors for micro-weddings in advance and facilitate introductions with couples.

**Problem Solving & Operations**
- Anticipate and address potential event challenges, including inclement weather, scheduling conflicts, and vendor emergencies.
- Implement effective solutions to mitigate risk and uphold client satisfaction.
- Manage day-of timelines, schedules, ceremony times, check-ins, and transportation logistics.
- Maintain clear and effective communication with staff and management on operational needs and expectations.

**Qualifications & Skills**
- Experience in Hospitality or event coordination.
- Strong organizational and multitasking skills with keen attention to detail.
- Exceptional interpersonal and communication skills.
- Ability to thrive in a fast-paced, high-pressure environment.
- Proficiency in event management software (experience with Honeybook is an asset).
- Availability to work weekends and flexible hours as required.
- French language skills are not required but are considered an asset.
- Must have a valid driver’s license and reliable transportation.

**Why Join Us?**
- Be part of a family-run business in a stunning natural setting.
- Play a key role in creating unforgettable experiences for guests.
- Enjoy a supportive and dynamic work environment.
- Competitive salary and additional earning potential through tips.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Additional pay:

- Tips

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- Weekends as needed

Ability to commute/relocate:

- Oro-Medonte, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Expected start date: 2025-03-03