Academic and Career Advisor

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
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Job Summary

A Brief Overview
Reporting to the Manager, Student Services, the Academic & Career Advisor is responsible for providing academic advising for students and potential students on all Faculty programs, regulations and policies, career advising for students and alumni, and participates as a member of the advising team of the Student Services unit of the Faculty of Education.

The Academic & Career Advisor is required to maintain an excellent working knowledge of admission, registration, and program policies and to clearly communicate these requirements with various stakeholders. The Academic & Career Advisor must maintain an updated knowledge of departments at Queen's and outside agencies such as the Ontario Universities' Application Centre (OUAC), the Ontario Ministry of Education and the Ontario College of Teachers (OCT).

The Academic & Career Advisor provides individual and ongoing support, academic advice, and assistance to students in achieving their academic objectives. This position is responsible for ensuring the timely and professional provision of academic advising services and works closely with key stakeholders to facilitate communication. The Academic & Career Advisor works closely with key stakeholders [e.g., the Associate Dean, the Director, Faculty of Education Academic & Career Advisors, instructors and administrators in the Departments, other Faculties and Schools] to coordinate and facilitate academic consideration requests for students facing extenuating circumstances, and liaises with Student Wellness Services and the Chaplain's Office as required to ensure the timely and professional provision of student support services.

The Academic & Career Advisor delivers programs and services to assist consecutive and concurrent students and alumni (clients) in managing their careers now and into the future. Services include resume and cover letter writing support, interview preparation, liaising with Canadian and International employers, on-campus, and virtual recruiting events, and providing information on employment opportunities in teaching and related careers.
**Job Description**:
What you will do
Provides academic advice to students including degree requirements, course selection, transfers, timetabling, withdrawals, and regulations.

Monitors academic progress requirements including tracking academic records, transfer credits, and facilitating individual student study plans.

Acts as a resource to faculty including explaining policies, procedures and student progression. Recommends changes to policies and procedures for improvement of department services.

Prepares degree lists.

Provides referrals to additional resources.

Refers special academic issues including academic integrity and grievances to the Director and/or Chair.

Coordinates and/or attends events including recruitment events, workshops, webinars, information sessions, presentations and/or ceremonies.
Provides administrative support including, managing data, preparing reports, drafting correspondence, scheduling and tracking materials for courses, and/or monitoring and maintaining records.

Liaises with outside colleges and/or regulators to confirm and verify student information for registration.

Assists with external communications including newsletters, website updates and monitoring and/or engaging on social media accounts.

Other duties as required in support of the department and/or unit. Required Education
Four-Year Bachelor Degree or equivalent. Required Experience
More than 3 years and up to and including 5 years of experience.
Experience working at a post-secondary education institution considered an asset.

Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.

Experience delivering career coaching considered an asset.

Experience advising students considered an asset.

Experience working with diverse populations/equity deserving groups considered an asset. Required Licenses and Certifications
Satisfactory Criminal Records Check required.

Vulnerable Sector Screening required.
Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements
Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
Provide consultation and advice on non-straightforward and/or complex issues.

Interaction with others typically requires interpersonal skills and the ability to