Xradar - Office Facilities and IT Coordinator

We are seeking a detail-oriented and proactive **Facilities and IT Coordinator** to manage key operational and employee infrastructure needs, based out of our Burnaby office in BC. This role will focus on maintaining operational efficiency, enhancing employee experience, and ensuring smooth day-to-day functioning of our facilities, fleet, and IT systems. The role will be required to be office based 3-4 days a week, will report to the Strategic Planning Director, and will not have any supervisory responsibilities.

Your day-to-day responsibilities may include:

- Fleet Management
- Oversee the maintenance and servicing of the company vehicle fleet.
- Track fleet usage, fuel consumption, mileage, and repairs to ensure compliance with operational policies.
- Ensure all vehicles meet licensing, insurance, and safety regulations.
- Act as the point of contact for fleet-related inquiries.
- Office Facilities Management
- Maintain office facilities to provide a safe, comfortable, and productive working environment.
- Coordinate repairs, maintenance, and vendor services to address facility needs.
- Manage office supplies and equipment to ensure operational continuity.
- Implement and uphold health and safety standards within the workplace.
- Conduct Fire Warden responsibilities, including fire and earthquake drills.
- Responsible for conducting office walkthroughs to ensure office areas are tidy, organized and stocked.
- Maintain a detailed inventory of office supplies, tracking trends and waste.
- Responsible for ensuring kitchen facilities are clean, organized and fully stocked throughout the day.
- Manage relationships with vendors for the office supplies, equipment, maintenance, and other services.
- IT Infrastructure Management
- Manage the onboarding process for IT devices, including laptops, cell phones, and other hardware.
- Ensure connectivity across the organization, including internet, phone systems, employee cell phones, and VPN access.
- Oversee IT security measures, including data backups and cybersecurity protocols.
- Maintain an up-to-date inventory of IT assets, warranties, and service agreements.
- Act as the primary liaison for IT troubleshooting (along with our MSP) and coordinate with external providers when necessary.
- Please note, our IT provider will be fully managed, and available for heavy support in this area.

On your resume, we will be looking for the following:

- Proven 2+ years experience within a corporate office environment.
- Experience in facilities, fleet, or IT coordination.
- Basic technical understanding of IT systems, including hardware, connectivity, and cybersecurity, with willingness to learn from our IT provider and coordinate their support.
- Strong organizational and multitasking skills with attention to detail.
- Ability to collaborate effectively across teams and manage vendor relationships.
- Familiarity with health, safety, and regulatory compliance for facilities and fleet operations.

During the interview process, we will be looking for:

- How you demonstrate our shared value set of excellence (pushing yourself to be the very best), innovation (your ability to try new things and be okay with failing), community (how you give to your community, either micro or macro) and honesty (how you own your mistakes, even if it might mean you don’t always look as good as you hoped).
- Exceptional interpersonal skills: your ability to communicate to all levels of an organization with a positive, proactive attitude. This includes understanding how to read a room and meet the needs of the team
- Examples of excellent problem-solving, critical thinking, and analytical skills through asking good questions and completing solid analysis.
- Examples of your ability to work independently and autonomously, as well as collaboratively across several teams.
- Knowledge of IT infrastructure, processes, and terminology.

**Why Xradar?**
- A collaborative and innovative work environment.
- Competitive salary between $60,000 - $70,000 annually.
- Competitive benefits package and RRSP matching.
- Opportunities for professional development and growth within a rapidly growing nationwide company.
- Flexible working arrangements.

**To Apply**

**Our Culture**

As part of GeoRadar Group, Xradar prides itself on being flexible and innovative. We have a diverse, youthful culture where career development is both supported and encouraged. Continually striving for excellence and pushing for higher standards, Xradar is client-focused yet employee-driven. We see ourselves as a unique group of individuals unified by the common goal of being the best in our industry.

**About Us**

Xradar is the largest and most experienced provider of concrete scanning services, non-destructive testing (NDT), structural drawings, void & crack detection, and corrosion mapping across Canada. We are a COR-certified company that ensures safe working environments for our employees backed by safe job procedures and a vigor