Accounts Payable Specialist

**Regular/Temporary** - Temporary **Job Title** - Accounts Payable Specialist **Job ID** - 71878 **Location** - Central Campus **Open Date** - 09/15/2025 **Job Type** - Limited Term (>12 months) **Close Date** - 09/28/2025 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - UnivLibrary Central Administn **Salary Grade/Band** - Grade 7 **Salary Range** - $25.70 - $39.89 (hourly) **Contract Duration** - 12.2 Months **Hours per Week** - 35 **Posting Details** **Schedule** - Monday - Friday, 8:30am - 4:30pm **Education Level** - College Diploma **Career Level** - 3+ years of experience Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement. McMaster University Libraries is looking for an Accounts Payable Specialist for up to 12 months. JD 1574 **General Description**: Applies specialized knowledge and understanding of institutional policies and procedures to ensure compliance with University policies, guidelines, and Provincial and Federal legislation. Performs final review, validation, and approval of all payments and reimbursements. Analyzes, records, classifies, and summarizes accounts payable data according to established procedures. This role is responsible for mitigating risk exposure to the University by ensuring CRA regulations (HST and Income tax compliance) are met. Demonstrates initiative and awareness with regards to fraudulent transactions, while exercising situational diplomacy. **Representative Duties and Responsibilities**: - Receive, verify, scrutinize, process and approve for payments various documents such as invoices, non-purchase and purchase order vouchers, expense reports, advances, petty cash, drafts, international wires, credit card reconciliation, debit memos, electronic fund transfers and deposits. - Verify that transactions comply with University policies, guidelines, and procedures and provide guidance to the McMaster community on the use of financial systems and forms. - Analyze requests for payment and reimbursement and assess for reasonableness and accuracy. Ensure requests that are in conflict with University policies or provincial and federal government legislation are returned to the submitter/requester for revision/correction or denied. - Exercise appropriate internal controls including but not limited to awareness of pontential fraud and understanding appropriate protocols. - Ensure appropriate tax applicability to support remittance to Revenue Canada and issuance of T4A/T4ANR slips by Accounts Payable. - Processing and validating HST information in compliance with CRA legislation and university policies and procedures. - Ensure timely and accurate payments to suppliers and non-suppliers while ensuring the most advantageous terms are applied to maximize positive cash flow and support financial success at McMaster. - Responsible for processing, control and maintenance of commitments. - Initiate and run a variety of pay cycles and voucher build processes. Investigate and resolve all related issues. - Assist with internal and external audits and respond to auditor inquiries. - Perform various analyses and reconciliations of accounts. - Investigate and resolve discrepancies and errors. Share lessons learned to enhance efficiencies within Accounts Payable and throughout the McMaster community. - Monitor and reconcile statements and participate in the reconciliation of accounts and daily transaction balancing. - Update, maintain, search and verify information in a variety of databases. - Perform year-end processes, including balancing and reporting where applicable, in accordance with established guidelines. - Review, validate and track payments and deliverables. - Maintain all appropriate documentation supporting accounts payable and supplier payments in an organized and orderly manner to support tax, audit, and any other statutory requirements. - Process and troubleshoot cheques. - Sort and distribute outgoining cheques and incoming mail. **Supervision**: - Provide direction to others in how to carry out work tasks. - Ensure adherence to quality standards and procedures for short-term staff. **Qualifications**: - 2 year Community College diploma in Accounting or a related field of study. - Requires 3 years of relevant experience. The anticipated start date for this position is November 3, 2025. **How To Apply** **Employment Equity Statement** McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excell