Current jobs related to Accounts Payable and Procurement Clerk - London - LONDON PUBLIC LIBRARY
-
Accounts Payable and Procurement Clerk
1 week ago
London, Canada LONDON PUBLIC LIBRARY Full time**LONDON PUBLIC LIBRARY** is looking for a talented individual to join our Financial Services team for a Temporary Full-Time position (Up to 12 months covering a Maternity Leave) as: **Accounts Payable and Procurement Clerk** **Position Summary**: Reporting to the Administrator, Financial Services, the Accounts Payable and Procurement Clerk is accountable...
-
Accounts Payable Clerk
7 days ago
London, Canada Ross Towing and Transportation Full timeResponsibilities: - Process accounts payable invoices and ensure accurate and timely payments - Review and reconcile vendor statements - Maintain accurate records of financial transactions - Assist with month-end closing activities - Prepare and analyze financial reports - Collaborate with internal teams to resolve any discrepancies or issues - Provide...
-
Accounting Clerk
5 days ago
London, Canada Vicimus Inc. Full timeWe are seeking a detail-oriented and motivated Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for performing a variety of accounting tasks, including processing financial transactions, maintaining accurate records, and providing support to the finance department. This is an excellent opportunity for an individual who...
-
London, Canada Stonerise Construction Full time**Stonerise Construction **is a progressive developer/ builder with a proven track record of success and a substantial future ahead! Current projects located in Southwestern Ontario include residential high-rise, midrise, and mixed-use developments. At Stonerise Construction we build communities - not houses. You will gain such a sense of pride and...
-
Accounting Clerk
1 week ago
London, Canada Trident Property Management SWO Full time**About Us**: Trident Property Management is a premier property management firm committed to delivering outstanding service to our clients. We excel in managing a wide range of condominium properties and communities, ensuring they are meticulously maintained and financially robust. Our mission at Trident Property Management is to offer exceptional and...
-
Accounts Payable/receivable Clerk
1 week ago
London, Canada Form & Build Supply Inc. Full timeAre you looking for a fast paced and interesting job experience with a stable and industry leading company? **Form and Build Supply Inc. **is the leading distributor in the Ontario construction industry for Concrete related and Masonry Specialty products. In this role, you will be part of the Accounting team that supports our Accounts Payable...
-
London, Canada Lerners LLP Full timeOverview With offices in London, Toronto, Strathroy and Kitchener, Lerners LLP provides a full range of legal services throughout Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions...
-
Accounting Support Clerk
4 days ago
London, Canada Ezee Credit Leasing & Sales Full timeWe are currently seeking an Accounting Support Clerk. If you are a highly motivated, self-starting, team player and have a proven successful background in accounting and administration support, we want to hear from you! **Scope of the Position** The Accounting Support Clerk will be involved in multiple facets of the company’s operations including: -...
-
Accounting Clerk, Accounting 2+ Years – London
3 weeks ago
London, Canada Lerners Full timeWith offices in London Toronto Strathroy and Kitchener Lerners LLP provides a full range of legal services throughout Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners employees enjoy a fast-paced work environment and a supportive collegial culture. Our positions are best suited...
-
Hybrid Accounting Clerk: AP/AR
3 weeks ago
London, Canada Lerners Full timeA prestigious law firm is seeking an Accounting Clerk in London to support their Accounting team. The ideal candidate will have at least 2 years of relevant experience and strong knowledge of accounts payable procedures. Responsibilities include processing accounts payable and firm credit cards while ensuring compliance with firm policies. This hybrid...
Accounts Payable and Procurement Clerk
3 weeks ago
**LONDON PUBLIC LIBRARY**is looking for a talented individual to join our team as**:
**Accounts Payable and Procurement Clerk**
- This is a Permanent Full-Time opportunity._
**Summary**
Reporting to the Manager, Financial Operations, the Accounts Payable and Procurement Clerk is accountable for the timely recording, tracking, reconciliation and payment of all invoices payable by London Public Library following generally accepted accounting principles and Library policies and procedures. S/he is also responsible for processing all of the Library’s procurement in accordance with Library policies and applicable legislation. The Accounts Payable and Procurement Clerk works in collaboration with other members of the Financial Services team to maintain the accuracy and confidentiality of all financial records.
**Accountabilities**
**1. Accounts Payable**
- Receives, and prepares all invoices for payment, ensuring that that Procurement Policy is adhered to at all times.
- Reviews invoices for appropriate authorization and verifies that supporting documentation is provided. Follows up with the supervisor and / or vendor regarding discrepancies.
- Ensures that all invoices are correctly allocated to the appropriate fund line.
- Posts supplier invoices into Sage 300 following established procedures.
- Verifies that all collections materials invoices imported from the Acquisitions module reconcile to Sage 300 before payment.
- Ensures that vendors are paid on a timely basis, conferring with Manager, Financial Operations regarding cash flow.
- Responds to vendor inquiries regarding status of invoice payment.
- Reviews and reconciles monthly supplier statements to Library records. Contacts vendors to request outstanding invoices or to resolve discrepancies.
- Reconciles Sage 300 aged payables report to the general ledger. Resolves difference if out of balance.
- Ensures that all invoices are posted to the correct accounting period.
- Verifies accuracy of HST amounts and allocates to correct accounts for future remittance / reimbursement. Tracks self-assessment where necessary.
- Prepares and reconciles HST remittances, reconciling to the general ledger and ensuring compliance with Canada Revenue Agency (CRA) legislation and deadlines.
- Keeps current with new developments in HST legislation.
- Provides program budget detail for all locations as requested. Collaborates with Supervisor / Manager / Director to resolve discrepancies or provide instructions. Prepares and posts journal entries as necessary.
- Monitors and reconciles cash advances.
- Manages and maintains corporate credit card program in collaboration with Manager, Financial Operations.
- Maintains and prepares energy consumption, travel and conference reports for City of London.
- Tracks and reconciles external programmer payments for producing T4As at year end, including collection of programmer confidential information.
- Provides documentation and answers questions as requested during the annual audit process by the external auditors.
- Under general direction, creates, implements and maintains Financial Services forms, templates, procedures, etc. to be used both internally and externally, as needed.
- Maintains complete and accurate files, accessible to other Financial Services staff for reference.
- Provides office support and vacation relief, as necessary, for the Financial Services department
- Performs other duties as may be assigned by Manager, Financial Operations.
**2. Procurement**
- In consultation with the Manager, Financial Operations, is responsible for the processing of all centralized procurement, including, but not limited to;
- In collaboration with the applicable Coordinator, Manager and/or Director, prepare the public procurement documents.
- Post and distribute the procurement documents publicly.
- Coordinate the response to external party questions and issue public addendums, when required.
- Coordinate site visits, presentations, interviews, team meetings, etc. as required for each procurement
- Support staff in developing an evaluation matrix, completing the evaluations and preparing recommendations to the appropriate approval authority.
- Follow up with external parties regarding any procurement inquiries or requests.
- Maintains and updates the Library’s online bidding system. Participates in software training and provides assistance to other members of Financial Services, as needed.
- Ensures that staff follow correct procedures for ordering supplies; places Finance supplies orders, ensuring that expenditures are within budget.
- Assists staff and external partners in contract administration tasks, as required.
- Assists in reviewing and maintaining organizational compliance with the Library’s Procurement of Goods and Services Policy. Reports any issues or concerns to the Manager, Financial Operations.
- Assists in the preparation of the annual procurement report to the Library Board.
- Keeps current in applicable public proc
