Confident Billing

**Overview**
I operate a small IT and procurement business, and my immediate need is someone who can take complete ownership of client billing. The job starts with one priority—producing accurate invoices and associating them with the correct purchased items. From there, the role can expand into more advanced work like procurement cost tracking, customs/tariff reconciliation, logistics coordination with our private couriers and commercial partners (DHL, FedEx, UPS), and CBSA documentation.

The work is flexible, the pay is based on capability, and the right person will be valued for efficiency, accuracy, and adaptability.

**Key Responsibilities**
- Prepare and send invoices in QuickBooks Online following our established process.
- Match invoices to associated purchases, including imported goods.
- Compile all expenses tied to a sale for accurate Cost of Goods Sold entries, ensuring P&L reporting is correct.
- Work from dynamic inputs such as work notes, product search results, supplier data, and technical service details—summarizing them clearly for client-facing invoices.
- Understand that we don’t carry inventory; most items are custom orders, obsolete replacements, or unique services requiring accurate and professional descriptions.
- Maintain precision in all billing work—errors are costly and unacceptable.
- Communicate promptly when clarification is needed.
- Work independently and meet agreed deadlines without reminders.

**Required Skills & Experience**
- **Proven experience with QuickBooks Online**—this is not a “learn on the job” role.
- Ability to associate expenses to billables, create invoices, work with estimates, and generate purchase orders without step-by-step guidance.
- Experience in procurement, particularly in tying expenses and landed costs to invoices.
- Skilled at interpreting information from varied sources and formatting it into accurate, professional billing entries.
- Reliable, consistent, and capable of delivering what you say you can do.

**Nice to Have**
- Background in industrial/commercial sectors or IT.
- Experience with customs/tariff reconciliation and CBSA documentation.
- Familiarity with logistics coordination using private couriers and commercial partners (DHL, FedEx, UPS).

**Hours & Compensation**
- Starting point: ~8 hours per week. This is a **baseline estimate**, not a limit—hours and pay will adjust based on your skills, efficiency, and ability to take on additional responsibilities.
- Flexible scheduling—one or two days a week, or split into smaller blocks, as long as deadlines are met.
- Hourly rate determined by capability and quality of work.

**Why This Role May Be Right for You**
If you’re looking for a straightforward, flexible role where accuracy matters, this could be a perfect fit—whether you’re semi-retired, already doing freelance bookkeeping, or just want a steady side client where your skills are respected.

**Job Types**: Part-time, Casual

Pay: $18.00-$23.00 per hour

Expected hours: No less than 7.5 per week

Application question(s):

- Have you worked within a small business greater than two people?

**Experience**:

- QBO: 1 year (required)

**Location**:

- Whitby, ON (preferred)

Work Location: Hybrid remote in Whitby, ON