Student Recruitment Advisor

**Competition Number**
- P16178

**Posting Title**
- Student Recruitment Advisor

**Classification**
- Band 8

**Location**
- Saskatchewan Polytechnic Regina Campus

**Other Location(s)**
- Saskatchewan Polytechnic Regina Campus

**Building**
- Regina Campus, Parkway Building

**Other Building**

**Date Posted**
- 01/07/2025

**Closing Date**
- 01/16/2025

**JIQ #**
- 124

**Start Date**
- 01/08/2025

**End Date**

**Open Until Filled**
- No

**Ongoing**
- Yes

**Category of work**
- Full Time

**Bargaining Unit**
- Professional Services

**Hours of Work**
- Non-Regulated (144 hours)

**Salary Range**
- $2,451.58 to $2,928.31 biweekly

**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- Non-regulated 144

**Posting Status**
- Open
- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties

**Job Duties**- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

**Specific Accountabilities**

**Prospective Student Advising and Conversion**
- Serve as the initial contact point for prospective students, parents, educators, organizations and associations guiding them through educational decisions.
- Provide information on transfer credits, foreign credential checklists, enrolment verifications, Saskatchewan Graduate Retention program, transcript requests, student loans, and sponsorship.
- Facilitate connections to campus resources such as Career Counsellors, Health and Accessibility, International Education, Enrolment Services, Student Experience, Continuing Education, Literacy and Adult Education, Counselling, Learning Services, Saskatchewan Polytechnic Students’ Association, Student Awards and Indigenous Strategy.
- Coordinate and facilitate campus or program tours and provide script, and training for tour facilitators across departments.
- Facilitate cross-cultural understanding and effective communication in various contexts involved in implementing strategies that promote inclusivity and awareness. These efforts support recruitment strategies by creating an environment that values and respects all cultures, ultimately attracting a diverse student population and the institution’s commitment to equity, diversity, inclusion, and indigenization.

**Event and Presentation Planning, Coordination, and Implementation**
- Coordinate provincial recruitment events, including but not limited to: Open House, Guidance Counsellor Updates, Returning to Learning, Careers in Welding, Saskatchewan Teachers of Applied Technologies Conference, Robot Rumble, Machining Madness, Colleges and Institutions Canada/Junior Achievement, Skills Canada, career fairs and presentations, as well as coordinating respective travel for these events and supporting other campus initiatives in-person and virtually.
- Manage respective event budgets.
- Work with Facilities to design layouts for events, oversee and participate in the setup and take down of event displays to optimize presentation impact and flow of foot traffic.
- Oversee internal event logistics, including equipment rental, layout and design and moving of event materials or equipment, and coordinate with programs, A/V, and catering.
- Supervise recruitment event volunteers and strategize evening and weekend availability for diverse scheduling needs of our clients and students.

**Operational Planning**
- Facilitate inter-departmental communication (programs, services, Literacy and Adult Education, enrolment/admissions, Student Services, Indigenous Strategy, and International Education) to ensure consistency of support and accurate information dissemination.
- Support departments with events such as Welcome Week, convocation, KNOW conference and Indigenous student information sessions.
- Help to manage the Welcome Centre by displaying publications, sharing information with internal departments, communication of schedules and opening hours

**CRM** Administration, Data Tracking and Analysis**
- Manage and maintain prospective student information using Banner and Customer Relationship Management platform, ensuring accurate data and communication.
- Track recruitment metrics and use data to inform, monitor program availability, and advise prospective students on capacity and waitlists.
- Create reports using data from Tableau and other sources to support recruitment initiatives and measure effectiveness.

**Communications and Marketing Planning in Development and Implementation**
- Collaborate with marketing and communicati