Facilities Coordinator, Maintenance

The primary responsibilities of the Facilities Coordinator include overseeing the identification, contracting, supervision and financial oversight of project work and the peripheral responsibilities that accompany facility driven projects for the Engineering and Plant Services Department.

**DUTIES & RESPONSIBILITIES**:

- Liaises with internal and/or external client(s) for client facing contact around facility improvement requests
- Coordinates facility improvements requests, including scheduling required services that will minimize the disruption of service provision throughout the Hospital
- Participates in and actively develops client driven facility improvement project initiatives
- Follows up and commissions projects, including overseeing project scheduling for internal and external labour
- Ensures trades are adhering to current Ministry and Corporate safety standards and procedures
- Organizes and ensures the timely communicating of shut downs for projects
- Prepares reports and updates for the Facility Manager and Director to keep them appraised on the status of new and ongoing projects
- Liaises with appropriate staff in Engineering and Planning to ensure proper signage and identification is maintained
- Organizes facility contract procurement
- Acts as a liaison between Engineering and Vendor Administration
- Liaises with appropriate internal and external parties to solicit quotations or bids through the corporate procurement process
- Participates in the preparation of and submits project budgets for approval
- Plays an active role in the RFP process, by providing RFP conceptual needs and design
- Acts as departmental representative at corporate functions regarding procurement policy
- Maintains sole responsibility for overseeing and maintaining a comprehensive data base of all utility usage and billing
- Maintains an up to the date data base of Facility/Engineering contracts to ensure facility equipment meets Hospital needs and regulations
- Identifies Facility operations that are regulated or governed by third party mandate
- Maintains a strong working knowledge of corporate, ministry and third party regulatory expectations regarding Hospital physical plant equipment
- Ensures the Facility is meeting regulated timelines for inspections of electrical equipment, generators, pressure vessels, lab equipment, etc.
- Maintains data base of same and ensures posted certifications are up to date
- Ensures engineering compliance, safety initiatives and appropriate training for staff
- Acts as a representative on the Hospital Joint Health and safety Committee
- Updates the preventative maintenance system as new equipment(s) are purchased and received, as directed by the Manager
- Seeks ways to maximize reporting capabilities of the system to facilitate continuous quality improvement in process and engineering response time improvements
- Maintains responsibility in cooperation with the Capital Projects Team for ensuring the engineering drawing vault is updated and maintained
- Maintains responsibility in cooperation with the Capital Project Team for ensuring all principle drawings and blueprints of the Hospital and the Engineering Storage Drive/catalogue system is secured and accessible to relevant parties, at all times
- Configures new plans into operating procedure
- Populates the Engineering Common drive with data and information, as regulated by TSSA and directed by Management
- Performs cross functional and other duties as assigned and/or requested

**QUALIFICATIONS**:

- Completion of a recognized Facilities diploma program or recognized equivalent required
- College or University certification in facility management (CFM) preferred
- Minimum five (5) years working in a health care maintenance environment preferred
- Understanding of financial management activities
- Understanding of appropriate Vendor relationships
- Excellent computer skills to produce technical and other materials
- Excellent interpersonal skills to work with different levels of staff
- General understanding of relevant legislation governing areas of responsibilities preferred
- Strong knowledge of the current facility CMMS (4 Rivers Inc.) preferred
- Familiarity with current corporate procurement procedures and policy preferred