Scheduling Clerk

**Scheduling Clerk**:
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.

You make a positive difference in people’s lives because you provide high quality customer centered services. You operate within a highly ethical environment and will be accountable for going the extra mile, listening to your customers, creatively meeting needs and always being respectful to those you serve. As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.

**Posting ID**: 2983
**Department**: Social & Community Services
**Division**: Services For Seniors
**Pay Range**: $30.22 - $40.29/hour

**Job Type**: Relief/ Casual

**Work Location**: Halton Regional Centre - 1151 Bronte Road, Oakville
**Employee Group**: OCT
**Posting Date**:October 9, 2024
**Application Deadline**: October 16, 2024

**Job Summary**:
This position is responsible for the accurate and efficient scheduling of staff for our three long-term care homes.

**Duties & Responsibilities**:

- Perform current and future scheduling of the time and attendance management system.
- Maintain accurate documentation to support the centralized scheduling service.
- Coordinate scheduling functions for their home of responsibility. Assists as needed for all homes.
- Prepare and code bi-weekly payroll.
- Complete daily edits in payroll system, including payroll adjustment forms if required.
- Provide regular updates to home management regarding staffing status.
- Ensure accurate and timely data entry in Time and attendance system.
- Assist with new employee onboarding or departure including orientation of new employees to scheduling process, software and policies.
- Maintain accurate records on employee attendance including hours worked, time off and orientation.
- Prioritize and handle multiple work demands using exceptional organizational and problem solving skills, work within strict deadlines; maintain adequate coverage for shifts; and understand and work within legislation and collective agreements.
- Respond to changes in the homes clinical needs, understanding homes staffing patterns and care needs, as per direction from the home management team, scheduling supervisor or Nurse in Charge as applicable
- Respond to inquiries, requests, and concerns from staff and management with a customer service approach and participates as an effective team member.
- Maintain confidentiality at all times and uses discretion when processing employee scheduling information.
- Generate and assist with development of documents, reports, statistical information, and schedules.

**Skills & Qualifications**:
**Essential**
- Post-secondary education in office administration with at least two years’ experience in office administration with an emphasis on payroll and scheduling in a 24X7 long term care (or health care) environment and computerized scheduling/payroll /workforce software.
- Strong computer ability using MS Office is needed along with excellent organizational, analytical, customer service and communication skills.
- Ability to work well in a team environment and independently is essential.

**Preferred**
- A good understanding of general accounting practices, experience working in a unionized setting is preferred.
- An equivalent combination of education and experience will be considered.

**Working/ Employment Conditions**:
**Working Conditions**
- Must be able to work shifts

**Employment Conditions**
- Current (obtained within the past six (6) months), original and acceptable Criminal Records Check by the first day of employment.
- In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.

Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and i