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Payroll Coordinator
3 weeks ago
**Payroll Coordinator (Clerical Asst), Admin Support Group, College of Arts and Science**:
The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen buildings across campus. The college has approximately 300 faculty, 150 staff, and 9,000 students, with annual expenditures of nearly $100-M across more than 2,000 funds. The Administrative Support Group (ASG) provides clerical and administrative support in the areas of finance, graduate support, collegial processes, faculty recruitment, sessional postings, and other department
- and program-specific duties for many departments and programs in the College of Arts and Science.
**Primary Purpose**: To provide a high level of support to departments in the ASG by coordinating the smooth and efficient delivery of a variety of payroll services.
**Nature of Work**: This position, part of the ASG Finance group, reports to the Financial Coordinator with oversight by the ASG Manager. This position is intended to supplement existing capacity for payroll support in the ASG, and thus will work closely with the current Payroll Coordinator. Independent task management is critical. This position maintains professional working relationships with a diverse group, including faculty, students, staff, and other stakeholders. The office environment is diverse, complex, and often highly active, with multiple, competing demands and strict deadlines. Sound judgement is required to make decisions and provide advice. Prompt, complete, and accurate work is critical. The incumbent must have a broad working knowledge of University of Saskatchewan systems and processes, using this knowledge to independently decide, plan, adapt, and implement payroll processes. Workflow planning is required to anticipate deadlines, peak periods, and unexpected situations.
**Typical Duties or Accountabilities**:
**General Finance**
- Provides effective administration and support of payroll functions, including performing tasks that are varied and, at times, complex, on a day-to-day basis for departments and programs supported by the ASG
- Independently decides which processes to use to achieve objectives, using a high level of scrutiny
- Works with central payroll to ensure hires are completed and paid out in a timely manner
- Provides advice and guidance to faculty and staff on new hires and other required payroll actions
- Plans workflow to handle semi-monthly deadlines, peak periods, and unexpected situations
- Adapts new methods and practices to maintain a high rate of efficiency
- Stays up to date with current regulations and procedures at the University of Saskatchewan
- Reviews and ensures accuracy of casual timesheets for departments supported by the ASG, making sure to meet strict deadlines to process wages
**Procedural Roles**
- Works closely with other financial staff and with the ASG Manager to ensure that proper procedures and decisions are being followed and implemented
- Creates and maintains internal controls related to payroll procedures
- Maintains relationships with other individuals and groups on campus, including ConnectionPoint/Payroll and other cognate units
**Faculty/Researcher Support**
- Provides a range of assistance to new research personnel and students regarding internal and external documentation
- Provides Principal Investigators with payroll assistance when requested
- Ensures proper procedures are followed for payroll actioned through Tri-Agency grants
**General**
- Supports the ASG by assisting with special projects when necessary
- Completes other duties as assigned
**Education**: Grade 12 diploma and a one-year postsecondary computer office accounting or business administration diploma from a recognized institution.
**Experience**: At least four years of payroll experience in a large institution, preferably in a university setting. Experience in automated data processing programs, audits, terminations and wage reports would be considered an asset.
**Skills**:Effective interpersonal and communication skills, both written and verbal; highly effective public and customer relations skills, including the ability to provide timely and courteous service under stressful conditions with a tactful and firm approach; ability to work independently as well as part of a team; demonstrated accuracy in data entry and the ability to maintain attention to detail; proven problem-solving abilities; confidence to make decisions and the ability to communicate them as appropriate; a broad working knowledge of university payroll processes and terminology; proficiency with computers and university computer systems used for financial processes; ability to multitask and demonstrate effective organizational skills in a fast-paced environment.
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