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Program and Communications Assistant

3 weeks ago

Greely, Canada Therapeutic Riding Association of Ottawa Carleton (TROtt) Full time

The Therpeutic Riding Association of Ottawa-Carleton Inc. (TROtt) is looking for a part-time “Program and Communications Assistant” to support effective delivery of programs as we serve more participants across all our programs.

**Duties**:
The **Program and Communications Assistant** will provide support to ensure the effective functioning of the programs and facilities, efficient administrative processes and effective communications with our stakeholders. Specific tasks include:

- Assisting staff with preparation and logistics for group programs and events
- Side-walking or horse-handling for therapeutic rides or equine-assisted learning sessions, as necessary
- Maintaining the filing system
- Managing the IT infrastructure
- Supporting the implementation of the communications strategy including producing communications materials in a variety of formats
- Facilitating communication between staff, Board, participants, volunteers, donors and other stakeholders including overseeing the CRM
- Assisting with social media
- Assisting with the website
- Coordinating maintenance and contractors as needed
- Scheduling appointments
- Overseeing data gathering for evaluation, monitoring, accreditation, grant management and communications
- Drafting professional correspondence and briefing materials

**Requirements**:

- Proficiency with the MS365 Suite including Excel, Sharepoint, Planner, Teams and administrative roles
- Proficiency with the Google Suite including administrative roles
- Proficiency with Wordpress
- Ability to provide IT support to other staff
- Extremely well organized with strong attention to detail
- Strong time management skills, flexibility, and ability to juggle multiple priorities
- The ability to communicate effectively, with excellent written and oral English language skills
- Demonstrated team player but with an ability to work effectively independently
- Ability to be flexible in the work schedule to accommodate needs of the position (including a mix of daytime, evening and weekend work)
- Demonstrated problem solving skills
- Level 3 Criminal Records & Judicial Matters Check (CRJM)
- A friendly and engaging personality
- Ability to work in a manner that preserves confidentiality

**Assets**:

- A significant asset is education or experience in fields related to supporting people with diverse abilities, especially neuro-diversity
- Education or experience in communications, office management or project management
- Education or experience in therapeutic riding, equine-assisted learning or teaching horseback riding
- Ability to speak French or communicate in American Sign Language
- Proficiency with Power BI

**Job Type**: Part-time

Pay: $18.20 per hour

Expected hours: 21 per week

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2024-11-29
Expected start date: 2024-12-06