Records Management Student

1 day ago

Leamington, Canada Municipality of Leamington Full time

Record Management Student

Legislative Services

**Position Summary**:
Reporting to the Deputy Clerk/Records and Information Manager, the Records Management Student will assist the Legislative Services department with implementing and maintaining the Municipality’s Records Management System. This includes scanning historical and current documents into an electronic database. The position will play an important role in preparing physical records for digitization and support this project by tracking progress.

**Key Responsibilities**:

- Assist with inventory of archival records.
- Assist with the identification of vital records.
- Support the handling and disposition of records.
- Assist with completing records classification and retention clean-up projects.
- Assist with conducting an annual review of the records retention schedule.
- Assist with the preparation of physical records for digitization.
- Day-to-day records management duties.
- Comply with applicable provincial and municipal legislation, including the Municipal Freedom of Information and Protection of Privacy Act, and the Municipality’s Records and Information Management Program.
- Comply with the Occupational Health and Safety Act, applicable regulations, and the Municipality’s Health and Safety Program.
- Other duties as assigned.

**Qualifications, Knowledge, and Skills**:

- Must be a post-secondary student, enrolled in studies related to records management or library and information management.
- Must have strong organizational and problem-solving skills with excellent attention to detail.
- Must be highly motivated and work well in a team environment.
- Experience with categorizing, retrieving and refiling records as well as organizing their contents.
- Must possess a valid Ontario Class G2 or G driver’s license.
- Must obtain a satisfactory police clearance upon hire.
- Heavy lifting, up to 25 pounds, may be required at times.
- Must be capable of using judgment and maintaining confidentiality.

**Hours of Work and Working Conditions**:
35 hours per week.

**Employee Group**:
Student, Non-union.

**Wage Rate**:
$23.67 per hour (2025 Rates)

**Closing Date**:
Applications must be received by 11:59 PM, Sunday, February 25, 2024.

We are pleased to accommodate any individual needs under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation throughout the hiring process, please contact Human Resources at
519-326-5761 ext. 1112 to make your needs known in advance.

**Job Type**: Fixed term contract
Contract length: 4 months

Pay: $23.67 per hour

Expected hours: 35 per week

Schedule:

- Monday to Friday

Work Location: In person

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