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Office Services Assistant

3 weeks ago

Vancouver, Canada B.C. College of Nurses and Midwives Full time

This regular, full-time position is an in-office role and unionized. The current collective agreement can be found here.

**Who we are**

The British Columbia College of Nurses & Midwives (“BCCNM”) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.

**What we offer you**

As a member of the team, you can expect to be working in a collaborative, team-based environment and to be treated in a respectful and professional manner. The college is committed to employee professional development and career growth. We promise to provide you with rewarding work that challenges you. While your workload will be busy, the college supports staff in achieving a healthy work-life balance.

In addition to base salary, the college offers a generous vacation and extended benefits package. As an employee, you receive 100% employer-paid health and dental benefits. And we contribute to B.C.'s Municipal Pension Plan to help you secure your retirement income. Throughout your career with us, you will engage in a variety of learning and development. To support you in work and life, we provide an employee assistance program and fitness allowance perk. This position is located in Vancouver, but you’ll be able to work remotely up to 3 days a week. Our office is closed for the 11 statutory holidays in B.C. as well as Easter Monday and Boxing Day.

Aside from the opportunity to be part of a passionate team contributing to our important mandate of protecting the public, BCCNM offers an attractive compensation and benefits package for regular employees that includes generous annual vacation, 100% company-paid group health and dental benefits, participation in the Municipal Pension Plan, along with many other programs designed to promote employee health and well-being.

**Responsibilities**

As recorded in the Collective Agreement with MoveUP Together (COPE Local 378), the responsibilities of the role will include the following:

- Performs routine word processing tasks to produce, with the aid of existing templates, routine reports, correspondence, memoranda, standard office forms and facsimiles.
- Responsible for maintaining non-complex filing, and record systems. Assists in reproduction of documents (photocopying, collating, etc.)
- Performs routine data entry tasks using the organizations software and other online systems.
- Greets and receives visitors, answers phone calls, takes messages, answers routine questions, gathers or relays standard or straightforward information.
- Receives, sorts, distributes and processes facsimile transmissions, mail and courier packages.
- Maintains appropriate levels of standard office supplies as directed.
- Makes office equipment and room booking arrangements as required; performs general catering duties including preparing meeting rooms for scheduled use, supply of refreshments and cleaning afterwards.
- Generally, maintains tidy work areas.
- May be assigned to provide similar clerical support to other departments or to float to other areas of the organization to provide support of a similar nature as required.

**Qualifications and expectations**
- Hold a secondary high school diploma; and have a minimum of 1-year related experience
- Ability to type at least 40 wpm;
- Ability to exercise some independence of judgment and action while under direct supervision.
- Ability to adhere to established guidelines, procedures and practices.
- Ability to work cooperatively and collaboratively with others and make a positive contribution to the team.
- Demonstrate effective communications skills;
- Ability to adapt to changing priorities;
- Ability to maintain confidentiality of information received in work.

**How to apply**

**Collection Notice**

**Please note**: BCCNM no longer requires staff, contractors, board and committee members, and volunteers to provide an attestation of vaccination related to the Covid-19 pandemic.

In the event of a Public Health Order being issued, the College is committed to full compliance with all directives and guidelines set forth by the Provincial Health Officer (PHO) to ensure the safety and well-being of our employees and the community partners we work with, consistent with the duty of the College to serve and protect the public.