Payroll Specialist

**POSITION**: Payroll Specialist

**REPORTS TO**: Manager Finance Shared Services

**DEPARTMENT**: Finance

**LOCATION**: North Bay

**REFERENCE**: 800-59-25

**SALARY**: $80,730 - $94,990

**WHO WE ARE**:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We employ over 900 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve. We are focused on moving forward with the goal of being a valued leader in transportation. We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services.

**ACCOUNTABILITY STATEMENT**:
The Payroll Specialist is responsible for the accurate and timely administration, delivery, and supervision of the complete payroll in accordance with company policies, collective agreements and federal/provincial legislations.

**MAJOR DUTIES/ RESPONSIBILITIES**:

- Ensure that compensation is administered according to company policies, collective agreements and federal/provincial legislation
- Provide guidance on payroll related matters to 3 internal payroll staff, managers, employees and pensioners
- Verify the accuracy of tasks performed by clerks
- Respond to day to day requests from active and former employees as well as various requests from management and external sources
- Provide leadership, guidance, training and direction to team members
- Investigate and resolve disputes on any payroll related matters with CRA and other agencies, identify causes and formulate recommendations to eliminate future occurrences.
- Review and transfer regular payroll and pension payroll to the bank on bi-weekly and monthly basis
- Reconciliation and payment of Source Deductions on a bi-weekly and monthly basis
- Review all on demands, weekly indemnity, CPP Disability payments, Short Term Disability, EI, Maternity and Early Return to Work Top Ups to ensure accuracy
- Verify accuracy of Public Sector Pension Plan contributions on bi-weekly basis
- Reconciliation of payroll registers to payable ledger reports to ensure accuracy
- Provide other management-related activities such as vacation coverage, approve time in OOSS etc.
- Complete and reconcile T4s, T4As, Quebec RL1, RL2 and NR4
- Audit Pension Adjustment file that is received from HR to ensure accuracy
- Perform monthly and annual reconciliation of Receiver General, EHT, Union Dues, Garnishments, Demands, Family Responsibility payments, Insurance, United Way, PSPP Pension, RPP Pension, RRSP and Revenue Quebec general ledger accounts
- Prepare public sector salary disclosure on annual basis
- Monitor CRA notices and implement changes to payroll regulations as required
- Calculate and process bonus, retro and lump sum payments while taking into account the tax regulation on CRA for non-regular payments
- Responsible for implementation of annual rate increases for all staff
- Monitor rules on maximum deduction allowed for FASUP, Garnishments and Demands.
- Liaise with numerous internal, external and government stakeholders
- Interact directly and assist external auditors
- Complete internal audit of payroll transactions
- Maintain payroll information, pay period files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance with government agencies.

**REQUIREMENTS**:

- University degree or college diploma in HR, Business, Management or related discipline or an equivalent combination of education and experience
- Minimum 2 years Payroll experience
- Payroll/Accounting designation or equivalent related work experience
- Strong computer skills are a must - especially use of Microsoft Excel.
- Experience downloading and manipulating data and the use of AS400, Sequel or other “query” based computer software is a definite asset
- Strong analytical skillset
- Experience in a multi-unionized environment is an asset
- Excellent oral and written communication skills, planning, coordinating, organizing and time management skills.
- Ability to meet strict deadlines
- Must possess good interpersonal and leadership skills
- Committed to company health and safety

Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.

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