Manager of Facilities

**General Accountability**

The Manager of Public Works is a non-union position that provides daily supervision and technical support to equipment operators, and labourers in the Town Public Work’s department. Reporting to and under the direction of the Director of Public Works, the position’s office is located at the Public Works Building. The individual would be responsible for the documented safe and effective use of Public Works Department resources in dealing with the operation and maintenance of the Town’s wastewater/storm water collection and water distribution systems, municipal streets, sidewalks, parking lots, public works equipment maintenance and other duties as assigned to ensure regulatory compliance and provide a safe working environment.

Where the Manager would hold Direct Responsible Charge (DRC) for collection / distribution operations, the Manager will also interact with other Managers, Supervisors, or municipal service delivery staff as such duties are undertaken and/or as other duties as may be assigned or required.

Where the position has primary responsibilities, other duties are often interlinked to other parts of municipal service delivery and are referenced below. As such, the position involves additional periodic participation as outlined when required.

**Primary Responsibilities**
- Directs and provides leadership to staff for department responsibilities, monitors job performance and productivity, and maintains department policy, where required.
- Daily operations including Organizing and supervising daily activities by prioritizing and scheduling work in advance based on department workforce and task requirements and/or adjusting workloads for emergencies or special requests, reporting status of incomplete or completed work, assignment of on-call and over-time to staff, be available to assess or address Department callout requirements
- Assess and assist with development of Standard Operating Procedures / Safe Work Practises
- Manages inventory and preventative maintenance schedules
- Ensures facilities are operated to meet regulatory compliance standards and undertakes regulatory reporting to various government regulatory agencies for water and wastewater.
- Ensures Occupational Health and Safety (OHS) Program compliance, including the documentation of toolbox talks, hazard assessments, incident reports and safety summaries are conducted and documented
- Writes and maintains certification levels and DRC (Direct Responsible Charge) designation
- Ensure staff are appropriately safety trained, job trained, have approved Nova Scotia Environment certification where required and all workplaces are maintained in a safe regulatory compliant manner.
- Maintains department records associated with time sheets, overtime control, payroll, and associated department expenses.
- Participates in performance assessments, recommends staff advancement, training
- Participates in interviews, trains, evaluates, and provides comments for staff disciplinary measures
- Coordinates monitoring and safety / regulatory compliance of the watershed / James River Dam, and water storage tanks
- Provides direct assistance to on-call operator on plant upsets / unusual conditions encountered
- Works within the Collective Bargaining Agreement for fair administration and efficient use of resources.
- Participates in the preparation and administration of assigned program budgets, submits budget recommendations, monitors expenditures, works within budget, codes invoices for payment processing
- Ensures purchasing is done in compliance with purchasing policy
- Liaises with suppliers / contractors / consultants / regulators on projects and contracts
- Coordinates installs and reporting on various Fleet Equipment and Vehicle Tracking
- Coordinates investigation and piloting of new treatment technologies
- Co-ordinates with Town Departments for various approved needs, as they arise.
- Participates in Statistics Canada Surveys / Reporting
- Provides tours of facilities

**Secondary Responsibilities (as assigned by Director)**
- Capital Projects:_
- Assists with / coordinates preparation of site drawings, quantity calculations and tender documents (construction, equipment purchase, etc.) issued for the Engineering Dept
- Undertakes evaluation / maintenance of files on contractor safety submissions
- Reviews and provides comments of traffic control plan submissions, liaise with Traffic Authority
- Coordinates with TOA staff for project assistance (Co-op Student, Public Works, Communications)
- Undertakes project management for Capital Projects
- Provides In-field supervision, liaising with contractors / inspectors, assessment of invoices for approvals
- Provides assistance in budgeting estimations, year-end projections
- Assists with Asset Management Programs
- Management Responsibilities (occasional):_

Designate Duties (when designated for the absence of the Director of Public Works):

- Provides management of the depar