Accounting Assistant

**Employment Opportunity**

TO Live

Accounting Assistant

Toronto, Canada

TO Live has an exciting full-time opportunity in its Finance Department in the role of Accounting Assistant

Reporting into the Controller, the Accounting Assistant provides support by assisting the accounting department in various areas as needed, directed, and assigned.

**RESPONSIBILITIES**

This is a dynamic role with exposure to various areas of our accounting operations, with tasks that unfold progressively as the position grows and develops. As such, below is an outline of responsibilities that evolve over time:
**Settlement Tasks**
- Assist the Settlement Team in settling events and performances.
- Assist with merchandise settlements.
- Assist with updating reports.
- Assist the Settlement Team with deposit, contract, and other tracking requirements.
- Summarize Settlement remittances (SOCAN, Resound, Withholding tax, etc).
- Summarize event insurance reporting.

**Accounts Payable Tasks**
- Review all invoices for appropriate documentation and approval prior to payment and set up/enter into the system for payment.
- Prepare and process electronic transfers, wire, and cheque payments.
- Respond to all vendor inquiries.
- Maintain Accounts Payable database, files, and vendor lists.
- Prepare monthly A/P accruals and reconcile supplier statements.
- Ensure adherence to all TO Live Finance Policies, especially: #301 Signing Authority and #303 Purchasing Policy Procedures.

**Cash Management Tasks**
- Verify and consolidate cash received against sales reports for all retail activities of TO Live, including food & beverage, merchandising and patron services. Inform management of significant variances on a timely basis.
- Prepare and deliver daily bank deposits to bank.
- Maintain an appropriate supply of cash floats for cash requirements at all TO Live locations.
- Ensure adherence to all TO Live cash management policies.

**Accounting Tasks**
- Record and post sales and related cash receipts for Food & Beverage, Merchandising and Patron Services sales.
- Record and post all other cash and bank transactions.
- Periodically as assigned, analyze, and reconcile balance sheet accounts.

**Payroll Tasks**
- Assist the Payroll Managers when needed:

- Verify and compile hourly paid employee timecards.
- Prepare payroll journal entry.
- Assist with the maintenance of payroll database.
- Reconcile payroll accounts.

**General Tasks**
- Act as backup to the functions of: Accounts Payable, Cash Management, Settlements and Office Services.
- Contribute to department and organization special projects as assigned.
- Perform other duties as assigned by the Controller, Director of Finance, and/or VP of Finance & Administration.

**JOB SPECIFICATIONS**
- Minimum educational requirement of post-secondary degree or diploma in accounting or relevant discipline an asset.
- Two to five years of related accounting experience an asset.
- Knowledge of accounting principles and concepts an asset.
- Knowledge of accounts payable principles, process, and procedures.
- Excellent diligence and problem-solving abilities.
- Strong interpersonal communication skills for handling interdepartmental enquiries
- Ability to work under deadlines.

**WORKING CONDITIONS**
- Flexibility in hours and schedules and include work on nights and weekends as required.
- Lack of natural light in workplace.
- Travel between TO Live venues as required.

**THE ORGANIZATION**

TO Live is one of Canada’s largest multi arts organizations, operating three iconic venues: Meridian Hall, the St. Lawrence Centre for the Arts and Meridian Arts Centre. In addition, TO Live presents a full range of performing arts, theatrical and concert events at these venues in both downtown and uptown Toronto. With these two hubs of creativity and content creation, TO Live has a unique place and perspective to activate creative spaces by inspiring local and international artists, connect audiences and to be the nexus for new ideas, elevate artistic potential, and be the catalyst for creative expression that is reflective of Toronto’s diversity.

**HOW TO APPLY**:
We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.

**Date Posted**:**April 17, 2025

**Application Deadline**:**April 30, 2025

**Start Date**: As soon as possible