Project Management

Job Number:

- J0625-0178
- Posting Date:

- June 19, 2025
- Closing Date:

- June 27, 2025
- Job Title:

- Project Coordinator [Facilities]
- Branch/Department:

- 1076 Ellesmere Road
- Division:

- Enterprise Projects and Facilities Management - EPFM
- Employment Type:

- Temporary Full Time
- # of Open Positions:

- 1
- Work Schedule (Week1):

- Monday: 8 - 4
Tuesday: 8 - 4
Wednesday: 8 - 4
Thursday: 8 - 4
Friday: 8 - 4
Saturday: Off
Sunday: Off
- Work Schedule (Week2):

- Monday: 8 - 4
Tuesday: 8 - 4
Wednesday: 8 - 4
Thursday: 8 - 4
Friday: 8 - 4
Saturday: Off
Sunday: Off
- Salary:

- $93,329.60 - $105,469.00

**Posted Internally & Externally**

35 hours per week. Evenings and Saturdays required. Plus seven [7] variable hours.

**Expected End Date**: August 31, 2026

**JOB SUMMARY**:
Under the direction of the designated supervisor, is responsible for the effective coordination of major construction, renovation and rehabilitation of library facility projects.

**DUTIES**:

- Coordinates a team of contractors and consultants to effectively implement construction projects, major renovations, rehabilitation and alterations to library facilities in accordance with the Library’s policies and standards
- Monitors the conditions of constructed assets for repairs and rehabilitation and conducts research on new materials, construction techniques, and procedures
- Provides advice, guidance and technical assistance in the development of construction and renovation programs
- Prepares detailed reports and monitors schedules and graphs, and maintains accurate records of development and budgets on all assigned projects, initiates correction of deficiencies and warranty items
- Coordinates all documentation, including all correspondence from architects, engineers, building inspectors, contractors and sub-contractors
- Prepares pre-qualification specifications and directs the consultants in the preparation of specifications and tender documents; edits reports and project documents for approved projects Secures approvals from various regulating and government agencies and inspects and monitors work in progress by contractors, ensuring that all work executed is in accordance with the approved project drawings and specifications
- Assists in the resolution of delay claims and disputes that may arise through the execution of construction activities in the event of disputes in litigation
- Monitors all construction projects as they relate to Health and Safety regulations and maintains records on infractions and accidents in the event of litigation
- Assists in the preparation of material for representation at Court, Discovery and/or Judicial Hearings
- Maintains effective working relations with contractors, consultants, library public service staff, area municipalities, government bodies and facility operations
- Performs other duties as assigned

**QUALIFICATIONS**:

- Undergraduate degree in a related field or an equivalent combination of education and experience
- A minimum of 5 years’ experience and demonstrated knowledge of all aspects of institutional facility construction and project management
- Extensive knowledge of and experience in the design and construction of institutional facilities with particular emphasis on construction related to relevant legislation, codes and practices including the Occupational Health and Safety Act
- Understanding of cost accounting, facility construction cost estimating and value engineering
- Familiarity with institutional facility “State of Good Repair” audits and life-cycle costing related to major facility components
- Working knowledge of current project software
- Excellent oral and written communication, interpersonal and presentation skills
- A valid Ontario Driver's Licence Class “G”, and use of a personal vehicle for site visits preferred. Ability to establish and maintain cooperative working relationships.

Upon request, accommodation will be provided through all stages of the recruitment and selection process.

If you are invited to participate in the assessment process and require accommodations for the assessment, we ask that you provide your accommodation request as soon as reasonably possible.