Project Assistant

**Position**: Project Assistant

**Hours**: Full time
- 35 hrs per week

**Location**: Hybrid: In-person at our Vancouver office and virtual

**Compensation**:$42,700 - $46,500 annualized

**Start date**: As soon as possible

**Deadline to apply**:September 4, 2024

Pacific Immigrant Resources Society (PIRS) is a community-based, non-profit organization serving immigrant and refugee women and their young children since 1975. PIRS delivers accessible, inclusive, low-barrier programs for immigrant and refugee women and their children that create a sense of belonging, meaningful participation, and leadership.

The purpose of the Project Assistant position is to support the successful implementation of the Building a Childcare System that Works for Immigrant and Refugee Women project. This role requires strong organizational skills, attention to detail, and a commitment to advancing equity within the childcare sector. The Project Assistant will work closely with the Project Coordinator and other team members to ensure that all administrative and logístical aspects of the project are handled efficiently.

Through this 21-month systemic change project, the Pacific Immigrant Resources Society (PIRS) will scale the “Building a Childcare System that Works for Immigrant and Refugee Women” project to advance women’s economic security within the childcare sector. It will address employment and education barriers faced by racialized immigrant and refugee childcare workers, as well as the issue of pay equity across the sector. To do so, the project will develop and implement effective engagement strategies with municipalities in Metro Vancouver and the Province of BC, focused on providing policy recommendations and supporting their successful implementation. This project will convene an Immigrant and Refugee Women’s Childcare Leadership Group, and amplify immigrant and refugee women’s voices at the decision-making tables.

**Key Responsibilities**
- Provide comprehensive administrative support to the project team on coordination of day-to-day activities for the project and strategic objectives
- Support the recruitment and onboarding of project participants including scheduling meetings, taking minutes, updating postings, and other coordination as required
- Participate in the planning and execution of events, meetings and workshops related to the project, including coordinating logistics, booking venues, managing participant lists and information
- Support the facilitation of meetings by preparing materials, setting up technology, and ensuring smooth execution for participants and facilitators
- Assist in the preparation and dissemination of communication materials, such as newsletters, brochures, website and social media content
- Assist in tracking project progress by maintaining up to date documentation, records of activities, outputs, and outcomes, and preparation of reports for stakeholders
- Provide support to other project team members as needed, contributing to a positive and productive work environment

**Job Specific Qualifications**
- 2+ years prior experience in an administrative or project support role, preferably in the non-profit sector, or related social justice, community development or advocacy
- Knowledge of the childcare sector and issues affecting immigrant and refugee women within it as both the users and workers
- Experience organizing events and convening stakeholders
- Excellent detail-orientation, time management, and organizational skills

**Core Qualifications**
- Ability to adapt and learn quickly; demonstrating a growth mindset
- Experience in leadership development, capacity and community building
- Experience working with immigrant &/or refugee women and understanding of women's issues
- Strong interpersonal and cross-cultural communication skills
- Demonstrated understanding of trauma informed approaches
- Excellent time management and problem solving skills with work prioritization abilities
- Ability to work in a team environment and independently
- Proficient in using various software and digital tools
- Understanding of the intersecting barriers and unique needs of immigrant and refugee women
- Possession of non-judgmental and genuinely positive attitudes (culture, religion, race, gender, sexuality, special needs, etc.) and freedom from stereotypes
- Passion for inclusivity and diversity, and interest in being part of a multicultural team is an asset
- Attitudes and values aligned with the goals and philosophy of PIRS

**Working Conditions**
- This is a temporary full-time position based on project funding
- Occasional weekend and evening work may be required
- Ability to travel between programs across Vancouver and other Lower Mainland communities; ability to travel within the province and nationally as required
- Ability to work both virtually and in person required
- Project delivery activities may require a moderate level of physical fitness to carry out duties of the