Academic Advisor, Further Education and Careers

Union (USW Local 1998) Job Opportunity
Office of the Registrar and Academic Advising
**Posting Date**: November 3, 2025
**Closing Date**: November 17, 2025
**Position Title**: Academic Advisor, Further Education and Careers
**Department**: Office of the Registrar and Academic Advising
**Appointment Type**: Term Contract — 18 months
**Classification**: USW PB 13
**Salary**: $83,583 with an annual step progression to a maximum of $106,888
**Schedule**: Full-time, 35 hours per week. Normal daytime hours with occasional evening and weekend work required.
**Position Summary**:
**Required Qualifications**:
Education
Master’s degree in higher education, adult education, student development, counseling; or acceptable combination of education and experience.
Experience
Minimum four years of experience in a university or educational environment in a student-facing role, with experience in one or more of the following areas: academic advising, career advising, or professional skills development. Must include at least one year of experience with the development and delivery of programs, including workshops or training. Experience working with university policies and regulations.
Experience in supervising peer-led programming an asset. Assets include: good knowledge of Faculty of Arts & Science rules and regulations; familiarity with the electronic student registration system (ROSI), the Canvas learning platform, and/or other degree assessment and enrolment tools in the Faculty of Arts & Science; experience working with data and outcome projections; experience in supervising casual staff, especially in the context of peer-led and peer-supported programming.
OTHER
Demonstrated commitment to advising and programming in support of equity, diversity, and inclusion; ability to communicate with a diverse student population; excellent written and oral communication skills; demonstrated effectiveness in public speaking and presentations to groups; strong interpersonal, advising, and organizational skills; sensitivity, diplomacy and tact in addressing the needs and concerns of students.
Ability and interest in working with students in a very busy student services environment while managing a set of competing priorities; ability to work to deadlines under pressure while multi-tasking; flexibility; initiative and commitment to providing feedback to improve service standards and efficiency: accuracy, and attention to detail; ability to assimilate new information quickly and to implement complex procedures; analytical and problem-solving ability; sound judgment; ability to be a good team member.
Well-developed computing skills with working knowledge of a wide variety of software: including Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook). Ability to learn new software quickly
**Duties**:
Academic Advising
- Interprets academic regulations, program, and degree requirements in the context of providing academic advising and maintains up-to-date knowledge of such regulations and policies. Attends Faculty of Arts & Science or wider University meetings as needed.
- As needed, on student request, provides documentary support for students confirming registration, planned degree progress (excluding degree completion), and student academic standing.
- Offers planning and strategic support to students with respect to immediate academic goals or challenges, including developing academic plans, and with respect to long-term goals and needs.
- Provides and, as judged beneficial based on advising relationship, recommends community-engaged experience and opportunities to students, whether to cultivate an engaged and balanced student life, or to profit from experiential educational opportunities.
- Advises on transfer credits and their assessment, whether for transfer students or for students who seek out exchange or external learning opportunities.
- Provides general information on fees and financial issues, including student loans (OSAP), fee and refund calculations, and general information on University and Victoria College-based awards/scholarships/bursaries.
- Supports students seeking academic consideration or negotiating needed accommodations. Advises on policy and processes related to formal petitions/appeals to the Faculty of Arts & Science and supports students as needed who seek consideration within courses, collaborating as needed with Accessibility Services advisors. As needed, provides informal or formal recommendations and support to instructors on behalf of students seeking consideration.
- Advises on processes related to alleged academic misconduct, also providing information and resources on the University policy and how to avoid academic misconduct.
- Provides immediate and proportional advising, counsel, and support for students demonstrating or indicating negative mental health or wellness, including crisis. Maintains training in student safety, mental health support, and de-escalation techniques.
- Escalates, as