Bylaw and Policy Coordinator

**Department**:Board & Information Services
**Employee Group**: Exempt
**Location**: 4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: $72,991.15 - $81,105.48 annually

**Our Board & Information Services Department is seeking a Bylaw and Policy Coordinator who will work as a specialist resource to provide coordination, technical oversight, and interdepartmental support of the Bylaws and Policies Program; coordinate the execution of corporate contracts and agreements and track them throughout their lifecycle; and determine and control access to the contents of the physical and electronic Corporate Vaults.**

**The Bylaw and Policy Coordinator reports to the Supervisor, Legislative Services and falls within our Corporate Support, Level 2B job family.**

**This role**:

- Works as a specialist resource to provide technical oversight of the Bylaws and Policies Program. Provides interdepartmental guidance on the development of bylaws and policies to ensure compliance with organizational standards and legislative requirements. Serves as the first point of contact for staff drafting bylaws; assigns bylaw numbers and provides appropriate templates and advice for bylaw drafting, amending and presenting for adoption.
- Reviews draft bylaws and policies; tracks bylaws and policies throughout the documents’ lifecycles, including certification, consolidations, and repeals; reviews bylaws and policies for compliance with legislative changes.
- Provides training and on-going support to staff to increase organizational capacity for drafting bylaws and policies.
- Responsible for updating policies, procedures, and systems related to other critical corporate documents including, agreement executions, eSignature processes, and the receipt and routing of corporate documents. Ensures that all corporate documents are captured, tracked throughout the execution process, and made accessible throughout their lifecycle.
- Develops and implements policies and procedures to determine and control access to physical and electronic Corporate Vaults and their contents, including, all records related to open and closed meetings, bylaws, contracts, and agreements.
- Coordinates and operates technologies that maintain confidential corporate documents, ensuring that they are properly managed. Designs and maintains a security model to govern authorization and access to confidential corporate documents; evaluates security classification levels and appropriate permissions and builds those protocols into the solutions.
- Conducts regular audits of the Corporate Vaults current content, develops document control methodologies, and provides on-going maintenance of corporate documents.
- Performs other related duties as required.

**To be successful, you have**:

- 5 years of recent, related experience supplemented by high school graduation and completion of relevant post-secondary courses in local government, business, or legal administration; or an equivalent combination of training and experience.
- A certificate in Local Government Administration is an asset.
- Considerable knowledge of administrative practices, procedures and standard protocols. Demonstrated administrative skills and abilities, including preparing and managing confidential corporate documents, and tracking deliverables.
- Considerable knowledge of the relevant bylaws and legislation and of other rules, policies and regulations governing work.
- Considerable knowledge of Metro Vancouver’s functions, structure, objectives and policies.
- Demonstrated ability to exercise tact and diplomacy, use sound judgement and maintain appropriate confidentiality and discretion in the disclosure of information.
- Strong interpersonal skills and demonstrated ability to develop and maintain positive and respectful working relationships in internal and external contacts.
- Strong verbal and written communication skills, including the ability to effectively listen, and support the resolution of problems. Ability to clearly convey information and train other staff on bylaw and policy drafting.
- Demonstrated ability to organize and prioritize tasks to meet multiple time based deliverables requiring a high level of detail and accuracy.
- Ability to provide guidance to other staff on work processes, work collaboratively and diplomatically and contribute to the team with constructive ideas and information.
- Considerable knowledge of document management technologies and proficiency with the operations of these technologies.
- Proficiency using Microsoft office programs, including Word, Excel, Outlook, PowerPoint and SharePoint. Considerable knowledge of complex corporate records management system.