Coordinator Financial Reporting

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The
**City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together

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**Job Description**:
**MAJOR RESPONSIBILITIES**:

- Initiates and prepares financial reports, analyses, benchmarking, forecasts, cash flows, and other studies; interfaces with auditors, and internal and external resources as required.
- Responsible to act as a primary contact and liaison with federal and provincial agencies for report submissions and to seek insights into funding programs.
- Acts as a financial and accounting advisor/resource for the department and provides guidance and directions related to appropriate accounting standards and use of SAP and other financial reporting software.
- Prepares complex financial reports, forecasts, cash flows, and other studies; interfaces with auditors, and internal and external resources as required.
- Participates with the Division Manager in planning and implementing short
- and long-range goals and objectives.
- Provides assistance in the preparation of confidential reports for Administration and City council, business cases, financial viability of projects, recommends appropriate sources of funding and makes recommendations.
- Responsible for the preparation of working papers and audit documentation for the annual audit, and ensures all external funding is correctly recorded as per corporate policies and terms of the funding agreements and participates in the year end close process.
- Contributes to the preparation of the Department’s operating and capital budget and co-ordinates and prepares the analysis of actual results to budget and variance and recommends corrective actions with Divisional managers.
- Interfaces between the managers and supervisors for budget preparation and amendments/appropriations, report preparation, and internal financial controls.
- Initiates, monitors, and evaluates re-engineering activities in the Department and is accountable for processes designed to move the division’s towards optimizing the use of best business practices and solutions to business problems.
- Prepares and presents comprehensive reports on research findings, business cases, surveys and studies, statistics, and benchmarking/best practices; makes recommendations relating to financial processes.
- Develops, administers, and maintains policies, procedures, and standards of service and complies with appropriate legislation and regulations.
- Liaises with the Supervisor Financial and Administrative Services and Coordinator of Budgets & Operational Planning for year end, budget preparation, variance reporting and control and provides back up as required.
- Co-ordinates performance measurement and strategic business planning activities.
- Conducts research, prepares reports, background material, and briefing notes.
- Monitors and tracks departmental budgets including telecommunications and project systems.
- Ensures confidentiality of sensitive labour relations material used within the department.
- Participates in the hiring, training, and evaluation of staff.
- Performs other related duties as may be assigned.

**QUALIFICATIONS**:
**Education/Experience**:

- Degree in business administration or commerce majoring in accounting together with three years’ accounting or related experience, preferably in the municipal or broader public sector; or
- Diploma in business administration in accounting together with five years’ accounting or related experience, preferably in the municipal or broader public sector
- Three years of previous budget preparation, financial reporting and resource management experience.

**Skills/Abilities**:

- Ability to communicate effectively and concisely, both orally and in writing
- Ability to establish and maintain effective working relations with other levels of government, private and public officials, direct reports, co-workers, and the general public
- Strong project/time management, analytical/critical thinking, problem-solving and decision-making skills
- Ability to work well under pressure and changing deadlines in a fast paced environment
- Ability to work well independently and within a team environment
- Ability to work effectively both as a member of a team and independently
- Must be at an advanced skill level in word processing and spreadsheet software
- Must be competent wi