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Program Leave Management Assistant
3 weeks ago
**Who Are We Looking For?**
Columbia House in Invermere has an exciting opportunity for a Relief part-time Program Leave Management Assistant to join their team The hours of work for this position are Monday to Thursday 08:30 to 15:00.
This is a relief position until the return of incumbent.
**What we offer**:
- Employee & Family Assistance Program
- Employer paid training/education opportunities
- Employer paid vacation
- Employer paid insurance premiums
- Extended health & dental coverage
- Municipal Pension Plan
- Work-life balance
- Opportunities for career advancement
**What Will You Work On?**
This position performs a variety of clerical duties related to the planning and processing of employee vacation and leave information and performs registration and cashier duties as required. Typical duties and responsibilities include:
- Types a variety of correspondence including letters, memoranda, reports, forms, presentation material, newsletters from rough draft, general instruction and/or recording devises;
- Coordinates meetings, as directed, by booking meeting rooms and relevant equipment, arranging catering, sending out meeting requests, and typing and circulating agendas and relevant supporting material;
- Coordinates travel arrangements as directed, by booking and confirming flights, vehicles and accommodation as required;
- Receives invoices and prepares staff expenses, reimbursements and monthly corporate visa statements;
- Performs patient registration duties and cashier related duties as required;
- Provides relevant/required information to the Purchasing Department in order for a consultant contract to be generated;
- Maintains office supply inventory and required support material by placing orders, receiving and storing supplies and generating purchase orders;
- Prepares statistical information as required by gathering and compiling data, developing and formatting statistical charts and graphs using appropriate software;
- Performs record management duties such as setting up and maintaining electronic and manual filing systems;
- Prepares and maintains web based communications and program/department intranet site and/or sharepoint site from general instruction using appropriate software;
- As required, reviews and verifies entitlement for all vacation, leave of absence, and banked time requests;
- Updates and maintains vacation planning calendars, tracking spreadsheets and tools;
- A current administered 5 minute typing certificate of 55wpm completed in the last 48 months from an approved institution (non-supervised tests are not accepted). ). Click here for testing details.
- Your Resume indicating two years’ recent related experience, Or an equivalent combination of education, training and experience;
- A Cover Letter stating your availability to start in a new position;
**Education, Training & Experience**:
- Grade 12,
- Two year’s recent related experience, Or an equivalent combination of education, training and experience
- Completion of an administered 5 minute typing certificate of 55wpm in the last 48 months from an approved institution (non-supervised tests are not accepted).
**Skills and Abilities**:
- Ability to keyboard at 55 wpm.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
