Project Coordinator

**MARANT Construction Limited**

We are a leader in the commercial interior office construction industry for over twenty-five years. With offices in Toronto, Ottawa, and Kitchener-Waterloo, MARANT provides a full range of construction management and general contracting consulting services to corporations that are building office environments for today's evolving, agile workers. Our reputation for quality spans all industry sectors and has been the underpinning of our success. We support diversity and inclusion and believe in building our team for the future.

**Position Summary**

**Key Responsibilities**

Assist with the administration of all aspects of construction projects from preconstruction to completion. Including:
**Preconstruction Services Support**
- Assist in preparing a deliverable schedule for bidding practices.
- Help prepare project budgets.
- Participate in creating preliminary construction schedules.
- Handle preconstruction documents sent to landlords.
- Prepare tender bid forms, provide instructions to bidders, and determine scopes of work.
- Summarize all bids and prepare the Tender Summary.
- Set up a filing system for all related materials.

**Administration of the Project**
- Distribute construction documents, including printing, photocopying, and sending to sub-trades.
- Deliver items and samples as needed.
- Communicate issues and coordinate activities.
- Oversee document control (RFIs, Field Instructions, Work Orders, Changes, Invoices, etc.); prepare logs; distribute weekly log updates and Site Meeting Minutes, if requested.
- Maintain preconstruction and electronic files.

**Acquisitions Required for the Construction of the Project**
- Refine the scope of work.
- Identify items with delivery dates that impact the schedule.
- Prepare sub-trade contracts and purchase materials.
- Participate in awards, supplier awards, and tracking deliverables.
Review drawings with consultants (SPSW).

**Management and Scheduling of Projects**
- Monitor the schedule for adherence to the plan.
- Flag and document variances.
- Use software tools (MS Word, MS Excel, MS Project, HIKUU) to assist in project management.
- Collaborate with project managers, site supervisors, and sub-trades to ensure effective project implementation.

**Cost Control Management**
- Minor involvement in issue resolution.
- Manage and verify sub-contractor change orders.
- Assist in reviewing trade quotations.
- Prepare cost documents for submission and resolution.
- Assist in the preparation of preconstruction drawings.
- Help prepare end-of-month Progress Draws.
- Validate sub-trade values.
- Track all project costs to ensure completion within budget.

**Project Close-out**
- Work with the Close-out Team to ensure:

- Achieving Substantial Performance.
- Aggressive deficiency list completion and distribution.
- Monitoring and follow-up to ensure timeframes per MARANT policy are met.
- Achieving a 30-day close-out completion target.

**Other Duties**
- Projects, tasks or assignments, as may be assigned, e.g.

**Qualifications**

**Education, Knowledge, and Skills**
- Completion of a degree or diploma in a recognized construction discipline such as Architectural Technology, Construction Technology, Engineering, etc.
- Ability to read and understand construction documents, including drawings, specifications, and details.
- Strong planning, execution, and time management skills.
- High attention to detail and ability to maintain accurate records, accounting functions, and calculations.
- Proficiency in managing challenging schedules with multiple variables.
- Ability to work under pressure with tight deadlines on multiple projects.
- Demonstrated problem-solving, decision-making, and judgment skills.
- Strong business acumen and ability to build strong client relationships.

**Communication Skills and Contacts**
- Excellent oral, written, and interpersonal communication skills.
- Ability to communicate diplomatically and professionally with a variety of people.
- Internal contacts: Project Managers, Site Supervisors, Site Assistants, Drivers, and office staff.
- External contacts: Sub-trades, suppliers, clients, safety consultants, Ministry personnel, city and governance personnel.
- Ability to develop and maintain strong client relationships.

**Decision-Making and Problem-Solving Skills**
- Ability to work independently in a busy environment.
- Strong multitasking abilities and ability to identify and address issues.
- Ability to create alternative solutions to problems.
- Good judgment and reasoning skills.
- Ensures compliance with company policies and procedures.
- Understanding of cost control measures.
- Knows when to ask for help or escalate issues to protect project status and company reputation.

**Organizational and Planning Skills**
- Excellent time management and project management skills.
- Ability to identify and communicate potential project challenges.
- Strong follow-through on all work.
- Ability to manage h