Ft Facilities Manager

**POSITION TITLE**:_**Manager, Facilities**_

**IMMEDIATE SUPERVISOR**:_Inspector, Administrative Services_

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To ensure a safe and healthy environment for the members, volunteers and public when entering the building of the Guelph Police Service. Responsible for managing the preventive maintenance program and repair operations with respect to the building, grounds and equipment. Ensure appropriate tools, supplies, techniques and knowledge are being applied to meet required standards.

**MAJOR RESPONSIBILITIES**:
**Administration**:
Develop and recommend operating budget and provides input into the capital budget process. Train and work with team members on policies, procedures, equipment and products. Investigate and address any health and safety issues related to the building. Prepare performance evaluations for team members. Ensure public and internal complaints/inquiries are responded to promptly and efficiently. Ensure the facilities operations budget is managed efficiently. Prepare or review the preparation of records, reports and statistics related to areas of responsibility. Order/approve required supplies and products. Manages the facility access system in collaboration with Information System Services and Human Resources. Manages all fire safety plans and fire plan maps. Oversees annual fire drills and ensures that any physical changes to buildings result in the updating of the fire plan. Attends leadership meetings to make presentations, present reports, answer questions and receive direction related to facilities management.
- Highlighted Competencies: _Developing Others, Productivity, Communication, Interpersonal Skills, Computer/Technical Skills

**Building and Grounds Maintenance**:
Oversee building renovations and repair, develop, implement and oversee preventive maintenance/life cycle programs. Liaise with contractors, trade personnel, insurance companies, city staff, external suppliers and stakeholders regarding building maintenance or repair. Negotiate, prepare, administer and oversee construction, service and supply contracts, as required.
- Highlighted Competencies: _Communication, Interpersonal Skills, Customer Service, Organizational Awareness, Computer/Technical Skills, Job Knowledge, Productivity

**Equipment repair**:
Coordinate the maintenance and repair of the facility’s machinery, equipment and electrical/mechanical systems. Implement a preventive maintenance program on all building infrastructure equipment (e.g. generator, electrical and mechanical systems).
- Highlighted Competencies: _Productivity, Job Knowledge, Customer Service, Organizational Awareness, Developing Others, Computer/Technical Skills

**Responding to Emergencies**:
Must be willing to carry a work phone and be accessible while off duty.
- Highlighted Competencies: _Productivity, Job Knowledge, Customer Service, Organizational Awareness

**Other**:
Responsible for any other duties as assigned.

**JOB COMPETENCIES**:
Ø Job Knowledge

Ø Customer Service (Internal & External)

Ø Productivity

Ø Teamwork

Ø Computer/Technical Skills

Ø Continuous Improvement

Ø Communication (Oral & Written)

Ø Developing Others

Ø Interpersonal Skills

Ø Organizational Awareness

**QUALIFICATIONS**:

- Knowledge of construction, trades and technologies relating to building structures, roofs, plumbing, fire alarm, elevator, electrical and HVAC systems, normally acquired through a Construction Technician/Technologist Certificate (CET), Diploma or Degree in Engineering or Journeyperson or Master’s certificate in a related building discipline or Certified Facility Manager (CFM) designation with five years’ progressively responsible experience in facilities management, residential or commercial construction or project management is required. An equivalent combination of education and experience may be considered.
- Excellent oral and written communication skills
- Extensive knowledge of building equipment and machinery, including operation, maintenance and repair; building constructions; building materials and supplies
- Knowledge of relevant legislation including WHMIS, OHSA, WSIB, Fire Code, City by-laws and the Ontario Building Code
- Experience in supervision and performance management an asset
- Ability to interact and transfer information to others
- Strong interpersonal and time management skills
- Strong analytical and problem solving skills to examine and respond to facilities-related issues
- Proven ability to deal with multiple and competing demands for time and attention
- Experience with financial information and purchasing systems, financial record-keeping an asset
- Valid Ontario driver’s licence

**WORKING ENVIRONMENT**:

- Climate controlled office
- Extensive digital dexterity for computer work
- Extensive sitting, standing, walking and climbing (stairs and ladders)
- Exposure to machinery, equipment, cleaning solvents and chemicals as required to manage, maintain, repair and renovate facilities
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